The Program Assistant provides appropriate program assistance to Nursing Service of North Florida/South Georgia Healthcare System (NF/SGVHS), The assistance will be provided to Nursing Leadership between the two medical centers within the healthcare system.

Duties

Provides assistance to the Nursing Leadership in performing analyses and/or evaluation of operating program characteristics. Duties include, but are not limited to: Analyzes data between several data bases Types memos and minutes for the service Answers phone and routes messages to the appropriate person Handles multiple projects at one time Collects data for Nursing Service Enters data into excel spreadsheets Runs reports for the service Maintains accurate records for the service Covers other Program Support Assistants within the Patient Care service Schedules meetings and rooms Manages calendar for immediate supervisor Performs Timekeeping duties for service as assigned Orders supplies and equipment Submits work orders, IT, and supervisors follow up. Updates chemical inventories, labor mapping, position listings, live process, e-mail groups, cascade call list, etc. Maintains accurate records for service including but not limited to: Action items, Awards, 4-Cast, Peer review, Proficiencies, and others as assigned Supportive to the Nurse Managers in the Critical Care Nursing Department Controls PIV access and key control of the Critical Care Nursing Department Work Schedule: Monday - Friday 7:30 AM - 4:00 PM Virtual: This is not a virtual position. Position Description/PD#: Program Assistant/PD04581A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/21/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Receives visitors and telephone calls for internal and external customers and independently makes referrals based on inquiries. Composes, edits and reviews correspondence and presentations ensuring format, completeness, and accuracy. Uses office automation systems and various Microsoft Office packages and programs to accomplish work. May utilize various VA specific programs such as VATAS, 4Cast, AcuStaf, and HR Programs. Research, collect, compile, and generate reports for Annual and ad hoc reports, and leadership; for comparison and status purposes. Processes incoming and outgoing materials such as correspondence, reports, memorandums, action items, bulletins, and other forms of written communication with the ability to decipher importance. You will be rated on the following Competencies for this position: Attention to DetailCustomer ServiceData ManagementDecision MakingInterpersonal SkillsOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires no special physical demands. It may involve some walking, standing, bending, or carrying of light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: Kathryn Kaliszewski
• Phone: (610) 384-7711 X4664
• Email: [email protected]