Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to provide management assistant support in records management programs including: Records Management, Freedom of Information Act (FOIA), Privacy Act (PA), Information Collections and Reports Management.

Duties

Provides Wing guidance the Air Force Records Management Program; Assists with interpretation of policy and procedures; provides guidance to Wing Staff Agency Offices and applicable tenant units for records creation, maintenance, use and disposition and correspondence (both paper and electronic) management. Responsible for the installation and operation of the Air Force-wide Records Information Management System (RIMS). Implements the Freedom of Information Act (FOIA) and Privacy Act (PA) Programs for the 37th, Training Wing and applicable tenant units. Installs and maintains the automated Freedom of Information Act (FOIA) system. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets. Independently plans and performs complex office automation duties requiring different approaches and methods from one assignment to another.

Requirements

• Must complete initial online questionnaire and additional assessment(s)
• U.S. Citizenship is required
• Males must be registered for Selective Service, see www.sss.gov
• This position is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• All federal employees are required to have direct deposit.
• TRAVEL AND RELOCATION EXPENSES WILL NOT BE PAID
• The Incumbent must have the ability to type a minimum of 40 WPM
• Work may occasionally require travel away from normal duty station on military or commercial aircraft.
• Must be able to obtain and maintain secret security clearance

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systems. Examples of specialized experience includes being able to enable the employee to evaluate requests and analyze data to be released and/withheld, based on Freedom of Information Act (5 U.S.C. 552), the Privacy Act (5 U.S.C. 552A) and interpretation of these Acts by the courts, regulations, and instructions, policies, procedures; interpreting, evaluating and assigning FOIA and PA requests; responding to FOIA and PA requests and providing guidance to units; using electronic mail management and Internet management to communicate effectively, both orally and in writing; using information gathering techniques such as standard interview or survey; using office automation software procedures and function keys to produce a wide range of documents that often require complex formats; editing and reformatting electronic drafts, and updating/revising existing databases or spreadsheets. Using standard office equipment such as electric/electronic typewriters, copiers, fax machines, and office automation systems to perform substantial range of office automation support. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of the theory and principles of management and organization including administrative practices and procedures pertaining to Records Management Programs to direct actions to appropriate level using established formats. 2. Knowledge of Freedom of Information Act (5 U.S.C.552), the Privacy Act (5 U.S.C.552A), interpretation of these Acts by the courts, DoD Regulations, and Air Force instructions, policies, procedures to be able to evaluate requests and analyze data to be released and/or withheld. 3. Knowledge of a wide range of technical methods, principles and practices, policies, regulations and procedures of FOIA/P A and records management to interpret and respond to FOIA and PA requests and provide guidance to wing and subordinate units. 4. Knowledge and skill of effective communications techniques. Requires skill of oral and written presentations to train and provide guidance to subordinate offices. knowledge of laws, regulations, policies, and precedents, which affect administering records management programs within the command, to assure compliance with DoD and AF directed procedures. 5. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to be able to accurately prepare and edit written correspondence and reports. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs. 6. Skill in typing, a qualified typist is required. Ability to analyze, verify, and correlate data, and locate, assemble, and compose information for non-routine reports, inquiries, and technical correspondence. Ability to plan, organize work, and meet deadlines and to perform basic arithmetic calculations. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

********************ADDITIONAL INFORMATION FOR ACTIVE DUTY SERVICES MEMBERS********************

ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following:

• Name/Rank/Grade of Service Member
• Branch of Armed Forces
• Dates of Active Service (Start and End Date(s)
• Expected Date of Discharge/Release from Active Duty
• Terminal leave start date (if applicable)
• Expected character of service (honorable or general) and type of separation (i.e. separation or retirement)
• Must be certified within 120 days of anticipated discharge
• Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.

Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt

Contacts

• Address JBSA Fort Sam Houston 2484 Stanley Rd, Bldg 2263, Ste 323 JBSA Fort Sam Houston, TX 78234 US
• Name: Total Force Service Center
• Phone: 1-800-525-0102
• Email: [email protected]