This position is located in the Bureaus of European and Eurasian Affairs and International Organization Affairs, Office of the Executive Director, Post Management Division (EUR-IO/EX/PMO). The incumbent provides temporary duty coverage as a secretary to a Division, Director, Officer in Charge, or equivalent, either domestically or overseas.

Duties

Coordinates meeting locations, dates, participants, and agendas; researches background information; and provides information to meeting participants. Assists in planning domestic and foreign trips; makes hotel and travel arrangements and reservations; prepares factual information and reports for the use on trips; and prepares travel and representational vouchers. Manages time and attendance records for the organization; ensures they comply with established procedures; and transmits data to payroll in a timely manner. Maintains a correspondence tracking and records management system to ensure that deadlines are met; assignments are completed; and records are appropriately stored. Transmits the supervisor's views and instructions on operational and administrative procedures; and follows through to ensure satisfactory compliance.

Requirements

• U.S. Citizenship is required.
• Must be able to obtain and maintain a Top Secret security clearance.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit: www.dhs.gov/E-Verify/
• Incumbent will be subject to random drug testing.

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement.  NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants must have one (1) year of specialized experience equivalent to the GS-08 grade level in the Federal service. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform the duties of the position and is typically in or related to the work of this position. Qualifying specialized experience must demonstrate the following: -Experience performing clerical and administrative office support functions (i.e., preparing correspondence, arranging official travel, time and attendance, scheduling appointments, maintaining records, etc.) -Experience planning, coordinating and establishing a tracking system to monitor action items. -Experience planning travel arrangements (i.e. travel, vouchers, reservations, etc).

Education

Education requirements do not apply to this vacancy announcement.

Contacts

• Address U.S. Department of State Not accepting applications by mail Washington, District of Columbia 20520 United States
• Name: W. Terrell
• Phone: 202-647-9507
• Email: [email protected]