This position is organizationally aligned under the Office of the Associate Director of Patient Care Services (ADPCS) at the Edward Hines, Jr. VA Hospital (VAH) - a Level 1a Complexity VHA Facility. The Hospital offers primary, extended and specialty care and serves as a tertiary care referral center for VISN 12. Specialized clinical programs include Blind Rehabilitation, Spinal Cord Injury and Cardiovascular Surgery.

Duties

Provides technical and overall administrative management for the DADPCS. This includes assisting the services aligned under the Deputy Associate Director of Patient Care Services (DADPCS) / Associate Director of Patient Care Services (ADPCS). Interprets administrative policies, developing implementing or local policies, defining administrative requirements, and/or providing advice to top management on related issues. Serves as the principal advisor to the agency facility on all administrative management matters associated with the clinical services. Develops, initiates, and implements administrative policies and procedures for facility-wide areas of responsibility which impact deadlines and may cause a necessary change in workflow or redistribution of the workload. Changes in priorities may be required in order to meet deadlines or financial requirements. Discusses pertinent issues with operating personnel to determine the impact on new or revised guidance on current operations. Recommends the establishment of, and prepares administrative policies, directives, and procedures for implementation throughout the facility. Provides advice and guidance on the interpretation and application of administrative directives and instructions. Participates in the development of strategic long-range planning for the institution. Analyzes plans to determine the impact on administrative processes and the feasibility of making modifications to accomplish mission requirements. Oversees a variety of administrative programs, to include advising on and recommending courses of action pertaining to administrative issues. Prepares and/or coordinates controlled correspondence, including congressional letters for the DADPCS and ADPCS. Uses interpretive skills and independent judgment to follow a variety of technical manuals and instructions, hospital policies, public laws, legal guides, and federal regulations. Reviews and evaluates completed staff actions (memos, reports, studies, fact sheets, information papers) for overall quality of the document, appropriate levels of coordination, consistency, logic, soundness of recommendations, and compliance with policy. Routes the reasons for changes to senior management, the Patient Care Services Office and the Hospital Director in order to facilitate timely and accurate revision. Based on day-to-day observations, analysis of work processes, and special studies, evaluates areas of responsibility operations; identifies problems, inefficiencies, and potential problems; and develops recommendations for the solution of highly complex administrative problems. and conflicts. Provides advice and guidance for improvements and anticipates potential areas of concern or questions that should be addressed when making recommendations. Develops recommendations and implements new or modified guidelines, work processes and operations in order to improve the effectiveness, efficiency, or timeliness of work processes and information dissemination. Plans and conducts detailed management studies and analyses to determine the impact of major medical facility reorganizations and changes. Compiles and analyzes facts, develops plans, and performs extensive coordination. Prepares comprehensive reports with findings and recommendations based on varied management and administrative considerations. Some projects include the analysis of multiple functions when no one element has complete responsibility or information. Participates in management operations by committee attendance and/or assignments. This may include Administrative Investigation Boards, Reports of Survey, Audits, Rapid Process Improvement Workshop (RPIW), and Joint Commission reviews. Assists in providing education and training in support of the Deputy Associate Director of Patient Care Services. Responsible for the analysis and resolution of a wide variety of complex management problems encompassing administrative and professional aspects of the Hospital and Patient Care Services. These may involve utilization of personnel, space and equipment; changes to budget and fiscal operations; improving reporting procedures and statistical analyses'; or other special studies which impact all echelons of the entire Hospital. Participates in high-level conferences and special meetings concerning changes in plans and procedures to the formulation of policies, providing data and information often critical to the decisions and the implementation of changes. Develops policies and protocols for various departments and programs for the delivery of care and services. Any other assigned duties Work Schedule: Full-time, 7:30am-4:00pm Monday-Friday. Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Health Systems Specialist/PD234590 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Physical Requirements: Work is primarily sedentary.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• Designated and/or random drug testing may be required
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9 or for a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Candidates must meet the following Individual Occupational Requirement: Candidates must meet the following minimum qualifications of the 0671 Health System Administration Series. Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. (Must upload transcripts) OR, Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. OR, Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. You may qualify based on your experience as described below:GS-11 Grade Level Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Independently plans and carries out the assignments in conformance with accepted policies and practices; and Adheres to instructions, policies, and guidelines in exercising judgment to resolve commonly encountered work problems and deviations; and Brings controversial information or findings to the supervisor's attention for direction. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree OR three (3) full years of progressively higher-level graduate education leading to such a degree in the related field of the position to be filled (i.e., hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration). The education portion must include courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Education must have been obtained in an accredited college, or university. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a master's degree. GS-12 Grade Level Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Specialized knowledge of the basic principles and practices related to the management of a medical facility health care delivery system sufficient to recognize the need for improvement to a wide variety of health care management problems and solve unique problems arising in the health care delivery system. Knowledge of the medical facility organizational structure; clinical missions, programs and requirements in order to study and analyze procedures and practices related to the provision of medical care and staffing requirements. Knowledge of VA and medical facility systems, requirements, and regulations in various areas such as hospital administration, budget, personnel and procurement in order to obtain information for studies and to perform coordination functions. Ability to effectively communicate orally and in writing with a wide variety of health care providers and outside providers of services and products with diverse functions in order to gather information, present recommendations, and coordinate services. Knowledge and skill in applying analytical and evaluative methods and techniques to issues related to the efficiency and effectiveness of program operations performed by administrative, technical, and professional personnel and providers sufficient to plan and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of medical facility health care services, using both quantitative and qualitative measures. Knowledge of computer database and spreadsheet applications in order to monitor, extract, and analyze data and obtain printouts and reports.

Education

There is an educational substitution at this grade level GS-11 only.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Edward Hines Junior Hospital 5000 South 5th Avenue Hines, IL 60141 US
• Name: Brandon Schnathorst
• Email: [email protected]