The incumbent will perform the full scope of duties and responsibilities under normal supervision as the Financial Administrative Specialist within the Facility Management Service at the VA Portland Health Care System and surrounding VA Clinics. The primary purpose of the position is to be responsible for ensuring compliance with FMS's missions, functions, goals, objectives, work processes, sources of funding applicable to the VA regulations, policy and other agency specific guidance.

Duties

Major duties include, but are not limited to: The incumbent employs the FMS's missions, functions, goals, objectives, work processes, and sources of funding; and provides co-direct support to the FMS annual operating budget. Independently plans and carries out the most difficult procedural and technical processing of budgetary transactions and oversight. Adjusts appropriated fund accounts prior to fiscal submission. Performs and builds reports on budget formulations/execution support work. Communicate proactively with the appropriate utility providers when we have not received monthly billing for all locations under the VA Portland Health Care System. Performs and manages budget formulation/execution support work for Service. Extracts budget estimates and data from various local program and administration activities, and organizes budget data according to appropriation, account, object class, and line-item code. Verifies line-item account costs and reconciles requiring an analysis of adjustments and corrective entries in the account according to schedules. Validates, monitors, controls, and maintains accounting transactions and accounting records for multiple accounts. Reconciles with Fiscal Service subsidiary ledgers to general ledgers for accounts having multiple transactions. Reconcile and maintains fund and subsidiary accounts; and process accounting transactions for a wide variety of functions including: obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, rejected transactions, inter-fund bills, and other accounts in connection with the general ledger. Performs a variety of special assignments involving the collection of data for the Administrative Officer to prepare or forecast budget. Performs timekeeping duties for permanent, temporary, and intermittent employees, which work a full range of shifts. Communicates with Contracting Officer Representatives (CORs) at the least certification of COR level 1 to close out UDOs. Performs reviews on leases routinely and ensures proper transactions have been properly entered. Coordinates the annual and quarterly expenditures with GSA for the vehicle fleet. Performs administrative work, which includes management of an office's schedule or day-to-day plans. Develops routine plans or schedules using standard references, processes, and existing information. Identifies schedule/time required, and meeting dates required by developing creative or unique solutions, methods within governing policy, laws, or regulations for the service. Performs other related duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 7:00 am - 3:30 pm (Pacific Standard Time) Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Financial Administrative Specialist/PD216450 and PD216460 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 01/27/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify for this position at the GS-07 level, you must meet one of the following: Specialized Experience GS-07: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: At the developmental level; Experience planning and carrying out the procedural and technical processing of budgetary transactions and oversight. Experience in managing fund control accounts while following their different rules, regulations, and specific procedures for each. Experience managing expected costs; utility usage and billing to include addressing any potential discrepancies that may be contributed to an issue in the facility. Experience in validating, monitoring, controlling, and maintaining accounting transactions and accounting records for multiple accounts. OR, EDUCATION: (Must see Education Section below) To qualify for this position at the GS-09 level, you must meet one of the following: Specialized Experience GS-09: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: At the independent level; Experience planning and carrying out the procedural and technical processing of budgetary transactions and oversight. Experience in managing fund control accounts while following their different rules, regulations, and specific procedures for each. Experience managing expected costs; utility usage and billing to include addressing any potential discrepancies that may be contributed to an issue in the facility. Experience in validating, monitoring, controlling, and maintaining accounting transactions and accounting records for multiple accounts. Experience with communicating with Contracting Officer Representatives (CORs) at the least certification of COR level 1 to close out actions. Experience in administrative and program support in updating management policies in the field of labor management relations. OR, EDUCATION: (Must see Education Section below) This occupation falls under the Administrative Careers with America (ACWA) examination requirement. Applicants at the GS-07 level may have to complete an additional exam if selected. You will be rated on the following Competencies for this position: Computer SkillsControl of FundsCustomer ServiceFinancial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mainly sedentary; and is performed at a desk or computer workstation. The work requires some walking or traveling between offices, locations, and to station buildings. Also includes periodic stocking of office and program supplies as well as involves standing, bending, and lifting repeatedly. Requires dexterity and coordination to perform clerical responsibilities such as repetitive usage of computer, phone, and office equipment. Stamina and concentration to meet crucial deadlines is required. There may be a certain amount of mental strain due to time constraints, frequent reviews, and surveys. The incumbent must be able to handle stress of meeting deadlines and time constraints placed on him/her using time management skills. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

GS-07 Education:

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successful completion of one (1) full year of graduate education. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have combinations of successfully completed graduate level education and specialized experience, as described above, to meet the total requirements. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. Only education beyond a bachelors degree may be used to qualify applicants for the GS-07 level. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR,
• Superior Academic Achievement (SAA): Superior Academic Achievement (SAA) at the baccalaureate level in the qualifying curriculum detailed above is fully qualifying. Applicants who wish to apply under this provision must submit proof from their educational institution that they meet one of the criteria listed below. To qualify for SAA, applicants must have completed all the requirements for a bachelor's degree in a curriculum that is qualifying for the position to be filled and meet one of the following:
• Class Standing: Rank in the upper one-third of your class in the college, university or major subdivision.
• Grade Point Average: 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
• Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp.
• For more information regarding SAA please visit http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f.

GS-09 Education:

• Education: Successful completion of a master's or equivalent graduate degree, successfully completed two (2) full years of progressively higher level graduate education leading to such a degree, LL.B or J.D if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR,
• Combination: Combinations of successfully completed graduate level education (beyond the first year) and specialized experience, as described above, to meet the total requirements. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of this position in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VA Portland Health Care System 3710 Southwest US Veterans Hospital Road Portland, OR 97239 US
• Name: Wayne Newport
• Phone: 541-440-1000 X40116
• Email: Wayne.Newport@va.gov