This position functions as a Program Specialist for the Surgery Service at the VA St. Louis Health System. The primary purpose of the work is to offer analytical and evaluative support, contract and resources management, process improvement advisory service, Correspondence Coordination & Liaison Activities, and Personnel & Privileging Management related to program operations. Services are located primarily at the John Cochran Division, with several clinics located at Jefferson Barracks Division.

Duties

St. Louis VA Medical Center is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans. Duties include, but may not be limited to the following: Prepares procurement packages, recommends whether to provide government property to the contractor, provides pre-award technical assistance when requested by the Contracting Officer, prepares a COR work plan, establishes and maintains procurement and contracting records, evaluates proposals for work, assists and participates in the post award orientation, monitors the acquisition control and disposition of government property, holds quarterly meetings with the contractor and performs monitoring actions as authorized by the Contracting Officer. Performs inspection and acceptance actions and informs the Contracting Officer of non-compliance. Reviews and recommends contract modification requests and prepares a technical evaluation to support a determination that the change is not outside the scope of the contract. Drafts and reviews all contract proposals and agreements to assure accurate budgetary, personnel, and administrative arrangements, and provide updates to leadership on contracting and procurement policies and issues. Drafts and reviews all contract proposals and agreements to assure accurate budgetary, personnel, and administrative arrangements, and provide updates to leadership on contracting and procurement policies and issues. Monitors and evaluates requests for new/additional equipment, space, and/or supplies to ensure the appropriate use and allocation of government resources. Coordinates ongoing data collection and performs analysis to determine optimal organizational performance. Performs content and editorial review of correspondence and provides analysis and reports on information received from various sources. Coordinates with the Human Resource Management Service (HRMS), Medical Staff Office, Nursing Service, and the Chief of Staff's Office to prepare board actions for new or existing staff. Serves as an approving official for timecards for Surgical Service, ensuring that timecards are accurately posted by timekeepers and in compliance with all timekeeping regulations. Serves as an Automated Data Processing (ADP) Application Coordinator (ADPAC) for Surgical service and is responsible for engaging in analytical ADP-related problem solving. Interprets ADP-related rules, regulations, and policies; developing standard procedures for staff use. Develops processes by which Surgical Service staff can access the computer network using a security- oriented approach, guaranteeing privacy of sensitive or confidential information. Provides ADP-related updates and/or trainings for staff as needed. Performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday during normal business hours, Tour to be negotiated upon start Telework: Telework only as Needed Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/01318-0 Functional Statement #: PD103180 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/08/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience applying analytical and evaluative techniques to the identification, consideration and resolution of issues or problems; Conducting audits and analyzing data; experience with maintaining communication with facility leadership on findings; preparing reports of audit to compliance officer; perform quality data reviews, detect trends and problem areas which impact the health care system, and compile and summarize statistical information into appropriate final form. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher-level graduate education leading to such a degree or LL.M., if related, that provided the knowledge, skills, and abilities necessary to do the work of this position. (One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school, 18 semester hours will be considered as satisfying the one (1) year of full-time study requirement). Note: If you select this option, a copy of your transcripts is required. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of successfully completed graduate education and specialized experience, as described above, which meets the total qualification requirement for the GS-11 grade level. Note: If you select this option, a copy of your transcripts is required. Education cannot be credited without documentation. Your resume must indicate clearly the nature of your duties and responsibilities in each position and the number of hours a week spent in such employment. Preferred Experience: COR I Certification is required COR II Certification is preferred. ADPAC experience with clinical service preferred You will be rated on the following Competencies for this position: CommunicationContracting/ProcurementOrganizational AwarenessTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This position requires visual acuity, keen hearing, clear distinctive speech, and manual dexterity. This position requires potentially long periods of continued walking, standing, stooping, sitting, bending, pulling, pushing, and reaching overhead. Transferring patients and objects may be required. The employee must be able to occasionally lift and/or move 45 pounds or more short distances. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VA St Louis Health Care System 1 Jefferson Barracks Drive St. Louis, MO 63125 US
• Name: Kaitlyn Judson
• Phone: 314-652-4100 X54932
• Email: Kaitlyn.Judson@va.gov