This position works directly for the Headquarters Office of the Directorate of Technical Support located in Arlington, VA. The incumbent serves as an Administrative Support Assistant to management and provides confidential support in the execution of a variety of administrative programs within the organization.

Duties

Reviews outgoing correspondence and documents for formatting and conformance to program area and Agency standards. Documents circulated for approval/surnaming are presented as complete packages with correct background materials and tracking forms. Establishes meetings for program area leadership with internal and external stakeholders; agendas and attendee lists are accurate and appropriate materials are provided in advance of meetings. Is a purchase card holder for the office. Coordinates procurement activities for property, equipment, supplies, and services. Manages office supply purchases/inventories for Headquarters personnel and supports program area field office supply purchases as appropriate. Supports property custodian responsibilities as required. Evaluates incoming requests (phone, electronic, and in-person) for meetings, assistance, or information and directs them according to subject matter and anticipated level of expertise, based on personal knowledge of program area structure and personnel. Serves as office timekeeper. Serves as travel arranger for Headquarters personnel, modifies arrangements as required and reconciles travel expenses. Uses spreadsheets and other information tracking systems to log and track incoming and outgoing correspondence, reports, and other documents. Tracks personnel credential issuance and expiration dates and facilitates renewal and disposal. Serves as a resource to other program area Administrative Support Assistants (ASA), coordinates processes and procedures among Headquarters and field ASAs. Reviews non-technical materials, correspondence, documents prepared for signature of or requiring coordination by the office for conformance with regulations, completeness, grammar, format, and special policies of the agency. Ensures all necessary background materials are included. Prepares, into final form, a variety or letters, memorandum, and reports involving technical terminology and complicated formats. Establishes and maintains manual and automated filing systems for area office correspondence, reports, and other official documentation.

Requirements

• Must be a U.S. Citizen.
• Must be at least 16 years old.
• Requires a probationary period if the requirement has not been met.
• Candidate required to obtain the necessary security/investigation level.
• Appointment to this position may require a background investigation.

Qualifications

To qualify for this position, your application and resume must clearly show that you possess the experience requirements as defined below. Be sure these types of examples are evident in your resume. If you are using education as a basis for qualifying for this position, you must submit all applicable academic transcripts. Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. For the GS-09 Grade Level: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-07, in the Federal service. Specialized experience must include at least three (3) or more of the following: Analyze and prepare information for various reports, briefings, and conferences. Compose, type, and proofread correspondence, narrative, and tabular material (i.e., databases and spreadsheets). Initiate and prepare procurement actions; purchase supplies, equipment and services; and reconcile transactions. Track budget expenses and expenditures. Experience with property and personnel management functions. Proficient with software (graphics/drawing software,; internet browsers, email applications, search engines, statistical software) in order to generate reports, complete forms and templates, draft correspondence, and develop presentations. OR Possess a Master's or equivalent graduate degree, or two (2) full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related. OR A combination of education and specialized experience listed above and the total percentage must equal at least 100%.

Education

Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.

If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum coursework requirements for this position. Click Evaluation of Foreign Education for more information.

Contacts

• Address Mine Safety and Health Administration 200 Constitution Avenue NW Washington, DC 20210 US
• Name: Rhonda Dory
• Phone: 972-850-4427
• Email: [email protected]