This position is located in the Department of Health & Human Services (HHS), Centers for Medicare & Medicaid Services (CMS), Office of the Administrator (OA). As a Administrative Specialist, GS-0301-11/12, you will provide direct support to the Office of the Administrator's leadership by performing a wide variety of operational and administrative management activities in CMS program areas.

Duties

Plans and coordinates travel arrangements for official travel performed by OA Leadership and staff to include preparing itineraries, obtaining reservations, identifying points of contact, and obtaining background information. Advises on a variety of management services essential to the direction and efficient operation of the program area. Schedules and makes arrangements for meetings with a variety of internal and external partners. Coordinates and monitors key projects that cut across various activities, conducts special assignments on a wide range of administrative, organizational, or operating policy issues.

Requirements

• You must be a U.S. Citizen or National to apply for this position.
• You will be subject to a background and suitability investigation.
• Time-in-Grade restrictions apply.
• When necessary and at the supervisor’s discretion, the incumbent of this position may be required to continue operations from an alternate worksite in the event of an emergency.
• Management may designate the incumbent of this position as mission critical or mission essential.

Qualifications

ALL QUALIFICATION REQUIREMENTS MUST BE MET WITHIN 30 DAYS OF THE CLOSING DATE OF THIS ANNOUNCEMENT. Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration. In order to qualify for the GS-11, you must meet the following: You must demonstrate in your resume at least one year (52 weeks) of qualifying specialized experience equivalent to the GS-09 grade level in the Federal government, obtained in either the private or public sector), to include: 1) Managing an electronic calendar for a supervisor or executive; 2) Preparing draft documents or reports for management; 3) Coordinating administrative projects across organizational lines; and 4) Using office automation systems to accomplish work related to time and attendance, travel, or purchasing. - OR - Substitution of Education for Experience: You may substitute education for specialized experience at the GS-11 level by possessing a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or equivalent doctoral degree or LL.M., if related to the position being filled. - OR - Combination of Experience and Education: Only graduate education in excess of the amount required for the GS-09 grade level may be used to qualify applicants for positions at the grade GS-11. Therefore, only education in excess of a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree, may be used to combine education and experience. TRANSCRIPTS are required to verify satisfactory completion of the educational requirement related to substitution of education for experience and combination of experience and education. Please see "Required Documents" section below for what documentation is required at the time of application. In order to qualify for the GS-12, you must meet the following: You must demonstrate in your resume at least one year (52 weeks) of qualifying specialized experience equivalent to the GS-11 grade level in the Federal government, obtained in either the private or public sector, to include: 1) Drafting administrative policies and procedures (e.g. Standard Operating Procedures) that impact the organization; 2) Recommending improvements to operations based on analysis of the program; 3) Ensuring the administrative activities of an organization are accomplished effectively in accordance established procedures, guidelines, or regulations; and 4) Planning, developing or implementing changes to administrative operations for an organization. Substitution of Education for Experience: There is no substitution of education to meet the specialized experience requirement at the GS-12 grade level. Combination of Experience and Education: There is no combination of experience and education to meet the specialized experience requirement at the GS-12 grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade: To be eligible, current or former Federal employees and current or former Federal employees applying under the VEOA eligibility who hold or have held a permanent General Schedule position in the previous year must have served at least 52 weeks (one year) at the next lower grade level from the position/grade level(s) to which they are applying. Click the following link to view the occupational questionnaire: https://apply.usastaffing.gov/ViewQuestionnaire/12640855

Contacts

• Address Office of the Administrator 7500 Security Blvd Woodlawn, MD 21244 US
• Name: CMS HR Inquiries
• Email: [email protected]