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Job opening: Staff Assistant

Salary: $117 962 - 153 354 per year
Published at: Dec 12 2024
Employment Type: Full-time
This position is located in the Office of the Under Secretary for Arms Control and International Security (T) leads the interagency policy process on nonproliferation and manages global U.S. security policy, principally in the areas of nonproliferation, arms control, regional security and defense relations. You will serve as a Staff Assistant providing support for T senior staff and reports to the Under Secretary for Arms Control and International Security. 

Duties

Manages the various operational support activities of the entire organization to include developing processes and procedures, coordinate various management support activities including personnel, travel, correspondence and scheduling. Recommends new or modifies existing organizational structures for administrative clerical operations, creates systems and processes to streamline operations. Serves as one of the central T points of contact for offices and bureaus in the Department, other departments, agencies, and private organizations, and various contacts of the Under Secretary (U/S). Liaises with other offices in order to coordinate on administrative matters of mutual concern. Maintains relationship with the 7th Floor front offices and other high-level officials within the Department and other government agencies. Prepares both oral and narrative written reports outlining areas of concern and recommended remediation to share with senior Department leadership. Drafts minutes of meetings capturing any commitments, decisions, or recommendations for U/S.

Requirements

  • U.S. Citizenship is required.
  • Incumbent will be subject to random drug testing.
  • Must be able to obtain and maintain a Secret security clearance.

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement.  NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants must have 1 year of specialized experience equivalent to the GS-12 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience managing all administrative activities for an organization;    Experience developing records and file systems based on substantive knowledge of pertinent regulations and policies;  Experience coordinating and overseeing high level meetings; AND Experience developing operating procedures within an office. There is no substitute of education for specialized experience for the GS-13 position.

Education

Education requirements do not apply to this vacancy announcement.

Contacts

  • Address U.S. Department of State US Department of State 2201 C Street NW Attn: S/ES-HR, Suite 7519 Washington, District of Columbia 20520 United States
  • Name: Michael Hunt
  • Phone: 202-485-2735
  • Email: [email protected]

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