Serves as the Administrative Officer for Anesthesia Services at the Central Virginia VA Medical Center. Gathers and develops data on fiscal impacts between Anesthesiology and other departments for billing and financial reimbursements. Acts as the liaison with the Human Resources Office for personnel-related matters and aids the Service Chief, management team, and staff on Federal and agency personnel processes and procedures.

Duties

The incumbent serves as the Administrative Officer (AO) for Anesthesia at the Central Virginia Health Care System (CVHCS) Richmond, Virginia. The AO provides a variety of administrative support activities essential to the direction, operation, and functioning of Anesthesia Service and independently plans and carries out all assigned projects in accordance with pre-established deadlines and agency policies. Reviews internal systems to assure that clinical and administrative activities comply with agency, accrediting, and regulatory requirements. stablishes, reviews, and updates administrative office procedures that affect the orderly and efficient flow of work and information between Anesthesiology and other VAMC surgical and non-surgical Service Lines to improve communication, procedures and scheduling of physicians, staff, operating rooms and surgeries. Gathers and develops data on fiscal impacts between Anesthesiology and other departments for billing and financial reimbursements. Reviews the staff, equipment, and space and forecasts levels which would improve and support the department's needs. Acts as the liaison with the Human Resources Office for personnel-related matters and aids the Service Chief, management team, and staff on Federal and agency personnel processes and procedures. Assists in projecting staffing needs, writing position descriptions, developing job analysis, preparing performance plans and appraisals, and all other tasks related to personnel and staffing matters Keeps abreast and ensures the implementation of new VAMC and agency policy statements, regulations and directives concerning administrative and personnel activities. Provides technical advice and guidance to clerical staff on VAMC policy and procedures. Organizes and manages orientation for new staff Participates in the modification of current procedures and the creation of new procedures. Objectives include refining operational function/efficiency, reducing waste, and improving department performance levels. Develops plans on staffing, equipment/supplies, budgeting processes and performance improvement projects for the service to function effectively Performs other related duties as assigned. Promotion Potential: This Position is at Full Performance Level GS-11 Work Schedule: 8:00am to 4:30pm. This Position supports 24/7 operations throughout the calendar year. Work is typically performed on assigned shift; however, candidate may be subject to overtime work, shift work, and/or work on rotating shifts to include evenings, weekends, and holidays. Subject to call back outside tour of duty. Compressed/Flexible: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD#030680 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Nor Authorized PCS Appraised Value Offer (AVO): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/20/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: managing and coordinating administrative aspects of a clinical service; developing long and short range plans; coordinating data collection/trends and forecasting patient, staff and resources utilization; applying analytical and evaluative methods and techniques to analyze data and adapting analytical techniques and evaluation criteria to measure improvements in program effectiveness; Implementing administrative policies and procedures for facility-wide areas of responsibility; Monitoring balances and status of projects and recommending adjustments to planned expenditures to satisfy highest priority needs or to meet unplanned emergency expenditures. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, OR 3 full years of progressively higher-level graduate education leading to such a degree, OR LL.M., if related OR Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond a master's or equivalent graduate degree. You will be rated on the following Competencies for this position: Administration and Management Cost Benefit Analysis Information Management Interpersonal Skills Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Preferred Experience: GS-111 Perioperative Services or COS areas. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Some slight physical effort may be required related to reports retrieval and daily monitoring activities. Work is typically performed in an adequately lighted and climate controlled office. May require occasional travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Central Virginia VA Health Care System 1201 Broad Rock Boulevard Richmond, VA 23249 US
• Name: Adrienne Joyner
• Phone: 980-401-2558
• Email: [email protected]