As the Secretary assigned to the Pharmacy Service at Bruce W Carter Department of Veterans Affairs Medical Center, Miami, Florida, you provide secretarial assistance to the Chief of Pharmacy and other supervisory staff by ensuring effective and efficient service through the management of inquiries, the scheduling of events, and reviewing correspondences. You must have general knowledge of sections and programs within Pharmacy Service.

Duties

Major duties include, but are not limited to: Receives a diversity of telephone inquiries and personal visitors for the Chief, Pharmacy Service. Screens and routes numerous individuals who can be assisted by other pharmacy personnel such as the section supervisors, clinical pharmacists or the Assistant Chiefs. Schedules events, classes, meetings, arranges for travel, ect. for Pharmacy staff and the Service Chief. Schedules appointments, meetings, and conferences using individual initiative based upon a personal knowledge of service management's established priorities, status of workload, and operational guidelines. Responds to requests for information concerning a variety of pharmacy related questions. Personally prepares draft responses from source materials within established time requirements. Prepare routine and recurring service correspondence in connection with all phases of administrative work. Reviews all outgoing correspondence prepared by other service personnel requiring the Chief of Pharmacy's signature. Serves as a liaison between management and other pharmacy employees in coordinating and expediting office operations. Develops and maintains a cooperative and effective work relationship with all service management personnel in the medical center and extends courtesy to patients and guests. Functions as the primary timekeeper for employees assigned to Pharmacy Service. Develops and maintains a cooperative and effective work relationship with all service management personnel in medical center and extends courtesy to patients and guests. Functions as the primary timekeeper for employees assigned to Pharmacy Service. Work Schedule: Monday - Friday, 8am -4:30 pm Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Secretary (Office Automation)/PD059970 Relocation/Recruitment: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/23/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: organizes all incoming correspondence, publications, agency regulations and directives; schedules and coordinates all arrangements, such as space, time, attendance, etc. for conferences, monthly pharmaceutical exhibits, and other service-related activities; anticipates the need for periodic reports and systematically prepares material necessary for completion as requested by the Service Chief; suggests and implements change that will improve workflow and communication among the organizational elements; capability to assist the Administrative Officer whenever staff or workload requirements mandate support from the Office of the Chief. You will be rated on the following Competencies for this position: ClericalCustomer Service (Clerical/Technical)Interpersonal SkillsOrganizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The physical requirements for this position are of the type normally occurring in an office environment and include sitting for long periods of time to utilize computerized word processing equipment. Duties are principally performed in an office setting within Pharmacy Service, but require familiarity with all areas of the Medical Center. The incumbent utilizes computers, word processing equipment, telephones, facsimile equipment, photocopying equipment and other automated office equipment during the performance of assigned duties and responsibilities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: Anthony Guehlstorf
• Phone: 727-398-6661 X64523
• Email: [email protected]