The incumbent serves as the Program Specialist and will be located at the Montana VA Health Care System in Billings, MT. The Program Specialist works in the VA's Transcranial Magnetic Stimulation (TMS) Program in Mental Health and reports to the TMS Director. TMS is a noninvasive procedure that uses magnetic pulses to the brain to stimulate nerve cells to improve symptoms of depression.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The incumbent is responsible for provider administrative support across the state to include coordinating schedules, equipment, contracts, responding to Veteran and other stakeholder needs, etc. Major duties include, but are not limited to: Driving Mobile Unit Drives a Mobile Unit/Motor Home from Community Based Outpatient Centers (CBOCs) and rural areas. Maintains the upkeep of maintenance of the mobile unit and if any issues arise takes the vehicle to maintenance. Maintains driving logs prior to driving mobile unit to different locations. Administrative Duties Provides administrative management for the TMS within Behavioral Health Services, including programs located across the state. Maintains a statewide inventory of equipment and arranges audits, compliances with VA safety regulations, and ensuring equipment is following oversight body regulations. Assists with the administrative preparation of documents and survey responses for accreditation reviews including Joint Commission and CARF. Serves as a super user for WORD, Outlook, Excel, CPRS and other evolving computer applications. Assists in navigating VA computer programs and forms particularly for newly hired staff. Budgetary & Fiscal Duties Serves as the Contract Officer Representative (COR) for TMS program and tracks and requests contract funding. Occasional travel to contracted facilities to ensure contract compliance. Assists with procurement and contracting which may include preparing procurement requests, maintaining contracting records for equipment and supplies, etc. Prepares purchase documents, reviews justifications, and ensures coordination for purchases. Uses accounting principles using program system for funds allocations and payments. Prepares for internal and external audits of the TMS and other financial services. Maintains spreadsheets and other accounting tools, maintain balance sheets, and makes adjustments as needed. Project Management Develops methods for automating reports using a variety of software packages and modifies existing tracking systems to correct problems and/or to improve tracking methods. Reviews quality and performance data for the TMS and implements process improvements where needed. Participates, tracks and monitors development of office and program equipment, travel, etc. Maintains tracking spreadsheets for all TMS assigned GSA vehicles and mobile unit across the state, including monthly mileage reports. Identifies, selects, and approves appropriate software types (spreadsheets, database, word processing, etc.) to meet program needs; and All other duties as assigned. Work Schedule: Monday through Friday from 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Requirements

Qualifications

This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. The Selective Placement Factor for this position is: "Do you have a valid state-issued driver's license?" NOTE: We cannot accept photographs, therefore; please do not submit a copy of your driver's license with your application package. If an interview is requested, you may be required to provide a copy of your current and valid state-issued driver's license. ~AND~ You must also meet one of the following to qualify for this position: GS-11 SPECIALIZED EXPERIENCE: Requires one full year of specialized experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-9) in the normal line of progression for the occupation in the organization. Specialized experience includes but are not limited to knowledge of management principles and processes; skilled knowledge of data collection methods and techniques; Knowledge and technical expertise of computer software packages including WORD, Excel, Outlook, and Power Point; procurement of supplies and equipment; knowledge of budgetary and financial relationships; knowledge of administrative duties including business letter writing, filing, office management and billing. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. -OR- GS-11 SUBSTITUTION OF EDUCATION FOR EXPERIENCE (TRANSCRIPT REQUIRED): Successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. -OR- GS-11 COMBINATION OF EDUCATION AND EXPERIENCE (TRANSCRIPT REQUIRED): Equivalent combinations of successfully completed Graduate education in excess of 2 years and specialized experience may be used to meet total qualification requirements. You will be rated on the following Competencies as part of the assessment questionnaire for this position: You will be rated on the following Competencies as part of the assessment questionnaire for this position: CommunicationStress ToleranceTeamworkTechnical Competence IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical and Psychological Demands: Position requires walking, standing, bending, typing on the computer, and prolonged periods of sitting. Ability to carry/transport boxes of donations, equipment, and VA promotional materials. Position requires the emotional stability to handle demanding situations, challenging Veteran behaviors, multiple demands, and a high volume of workflow. Position requires driving Class A sized motor home in all weather conditions. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Montana VA Health Care System 3687 Veterans Drive Fort Harrison, MT 59636 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]