The Staff Assistant is located in the Office of the Associate Deputy Under Secretary for Health for Quality and Patient Safety (ADUSH QPS) which organizationally reports to the Office of the Deputy Under Secretary for Health (DUSH), Veterans Health Administration (VHA) and includes the National Center for Patient Safety (NCPS), Analytics and Performance Integration (API) and the Office of Quality Management (QM). The Office has over 400 FTEE and is one of seven (7) AUSH Offices within VHA.

Duties

This announcement will remain open until Monday, December 9th. All applications received up to 11:59p.m. EST on the date in which 50 applications is reached will receive first consideration. Additional applications will be reviewed in one day increments as requested by management. The duties of the Staff Assistant include, but are not limited to: Serves as an organizational lead in the management and execution of management and execution of multiple high-level organizational initiatives. Performs analytical, qualitative, and administrative functions. Provides substantive management or program evaluation work. Manages, develops, and maintains effective office systems, processes, procedures and communications. Prepares materials for briefings and other presentations, determining informationt to be presented and appropriate formats. Researches and analyzes decision papers on operational issues. Develops and executes work in support of system-wide projects, conferences, and meetings. Establishes and maintains electronic and manual filing systems to enable easy retrieval of all documents and correspondence coming to the office. Coordination of liaison activities relative to all administrative and operational aspects of the office and other VHA units. Exercises judgement and flexibility in determining the approach, methods, and prioritization of project completions. Represents the Office of the ADUSH at internal and external meetings on a broad range of issues. Manages schedules, agendas, and action items for key groups. Coordinates information gathering, discusses issues and possible solutions, solicits feedback, presents findings, coordinates programs or activities, schedules meetings and develops agendas. Designs suspense systems for items requiring follow-up and to assure timely replies. Performs analytical and evaluative work associated with program activities as in developing operational efficiencies, reducing redundancy, and improving quality and services. Analyzes and integrates program financial technical, procurement, and scheduling information. Utilizes knowledge of office functions and priorities in order to independently manage the meeting schedules in alignment with the Office's priorities. Serves as a communication liaison with persons and groups within and outside of the office with the authority to speak on behalf of any of the Directors regarding meeting schedules and other administrative issues. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30 am - 4:00 pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. This is not a remote position. Virtual: This is not a virtual position. Position Description/PD#: Staff Assistant/PD91882A and PD91881A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/09/2024. GS-11 Requirements: Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing analytical and qualitative administrative functions to support organizational objectives; developing and executing work plans and systemwide projects, including conferences and meetings while ensuring effective coordination of information; analyzing and integrating programmatic financial, technical and scheduling data to optimize operations and achieve strategic goals. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, three (3) full years of progressively higher level graduate education leading to such a degree, or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPTS REQUIRED). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond graduate level education. GS-12 Requirements: Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: extensive experience leading advanced analytical and qualitative administrative functions to derive organizational success; experience to design, implement and oversee complex systemwide initiatives, including high-profile projects, conferences and executive-level meetings; managing cross-functional coordination and providing strategic oversight for office operations; integrating financial, technical, procurement, and scheduling data to inform executive decision-making, optimize resource allocation, and ensure alignment with organizational objectives. Preferred Experience: Extensive experience managing projects as a COR I or COR II contract procurement and planning, ensuring compliance with federal acquisition regulations. Skilled in leading end-to-end project management processes, from scope development and resource allocation to execution and performance monitoring. Proficient in managing executive calendars, coordinating high level meetings , and facilitating communication between external and internal stakeholders to ensure alignment with organizational priorities. You will be rated on the following Competencies for this position: Self Management Reasoning Interpersonal Skills Reading Decision Making Flexibility Attention to detail Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Physical demands of this position require the incumbent to be able to operate a computer, telephone, fax machine, and copier and to be able to move about freely in the VACO office spaces. There may be occasions where this will be an emotionally charged environment dealing with many issues at one time, and frequently changing priorities. These changing priorities may cause extensive pressure to be placed on the incumbent. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VHA Central Office - Quality and Patient Safety Services 810 Vermont Avenue NW Washington, DC 20420 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]