This vacancy is for an Administrative Specialist in the Office of the Secretary within the Department of Commerce.

Duties

As an Administrative Specialist, you will perform the following duties: Maintain time and attendance; copy, scan, print, and compile documents; maintain control of incoming and outgoing mail/packages; and obtain office equipment and supplies; Effectively plan and organize work; Perform administrative duties for senior-level staff, including assembling background materials and records; preparing reports, make necessary arrangements for travel including airline, hotel and car rental reservations for ELPO staff; Assist and advise staff on all procedural and administrative aspects of action items; Under the direction of the supervisor and with knowledge of functional assignment and areas of expertise, assigning actions, with annotation on any applicable background material, to the appropriate office; Implement, monitor, maintain and support various administrative programs to include records management, files management, reports control and perform a variety of administrative support functions for Office supervisors and staff, as well as provide technical support services to facilitate the workflow of the office. Evaluate procedures and determine when changes need to be made and independently effect the changes; Research and obtain background information for required actions through available tools such as automated databases, historical files, and review of previous or current studies/projects on related topics. Respond to administrative issues and inquiries and resolve a variety of conflicts regarding administrative policies and processes among organizational issues; Serve as liaison for the office; interface with high-ranking officials both within and outside of the Department. Accomplishes any follow-up required; keeps staff members advised. Prepare legal correspondence, charts, tables, and reports using various software packages, including MS Word, Excel, PowerPoint, and SharePoint; Proofread all correspondence and is responsible for correcting grammatical, typographical, and formatting errors and ensures timely submission through the appropriate signature process. This Job Opportunity Announcement may be used to fill other Administrative Specialist GS-0301-11, GS-11 positions within the Department of Commerce in the same geographical location with the same qualifications and specialized experience. This position is also advertised under OS- OGC-ST-25-12601695, which is open to Merit Promotion eligible applicants. You must apply to both announcements if you want to be considered for both.

Requirements

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. To qualify at the GS-11 level: SPECIALIZED EXPERIENCE: You must possess one full year (52 weeks) of specialized experience equivalent to the GS-9 in the Federal service. Specialized experience is defined as: Managing calendars for senior leadership. Answering administrative questions requiring an immediate response and where there is no established policy. Maintaining electronic systems for tracking and record-keeping of correspondence, files, and other documents. Forwarding assignments to appropriate staff members; AND Maintaining time and attendance. -OR- SUBSTITUTION OF EDUCATION: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M, if related.

Education

There is no positive education requirement for this position.

Contacts

• Address Office of the Secretary 1401 Constitution Ave NW Washington, DC 20230 US
• Name: Amber McNeill
• Email: [email protected]