The Tallahassee Outpatient Clinic provides a broad range of general and specialized medical, dental, surgical, gynecological and psychiatric services.The Administrative Assistant serves in the administrative office. This individual is responsible for coordinating, processing, and assisting with all concerns presented to the Administrative Office and the communication of administrative information.

Duties

Duties include but are not limited to: Provides administrative support to the Chief Medical Officer (CMO), Assistant Chief Nurse (ACN) and Administrative Officer (AO). Maintains appointment calendars for the CMO, CNA and AO and assists with their travel paperwork for authorized absence and local travel. Manages and maintains records for competency folders on all clinic personnel, to include FPPE/OPPE, performance appraisals, TMS training and continuing education; assists in the preparation of employee travel paperwork and claims. Maintains records on personnel actions, education, congressional inquiries, and affiliations with many colleges through multiple disciplines. Plans and performs general support services, such as coordination and assignment of clerical duties, volunteer program. VA work-study program, without compensation appointments, and requests funds for fund control points. Serves as human resources liaison for all units of the clinics; coordinates creation and update of position descriptions and functional statements; coordinates paperwork for employee awards, authorized absences, advanced sick leave and family medical leave. Acts as timekeeper in the absence of primary timekeeper for time and attendance units in the clinic. Performs the functions and duties of the PIV sponsor for the outpatient clinic and adjacent community based outpatient clinics. Liaison for Veterans Service Offices, DAV, and all other veteran organizations. Work Schedule: Monday-Friday 8:00am-4:30pm Position Description/PD#: Administrative Assistant/PD055890

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provides administrative support to the Chief Medical Officer (CMO), Assistant Chief Nurse (ACN), and Administrative Officer (AO). Plans and performs general support services such as coordination and assignment of clerical duties, volunteer program, VA work-study program, and without compensation appointments. Manages and maintains personnel records for competency folders on all clinic personnel, to include Focused Professional Practice Evaluations (FPPEs)/Ongoing Professional Practice Evaluation (OPPE), performance appraisals, VA Talent Management System (TMS) training and continuing education; assists in the preparation of employee travel paperwork and claims. Acts as timekeeper in the absence of primary timekeepers for time and attendance units in the clinic. Performs the functions and duties of the PIV sponsor for the outpatient clinic and adjacent community based outpatient clinics. Serves as liaison for Veteran Service Organizations such as the Disabled American Veterans Maintains appointment calendars for the CMO, ACN, and AO and assists with their travel paperwork for authorized absence and local travel. Maintains records on personnel actions, education, congressional inquiries, and affiliations with many colleges through multiple disciplines. You will be rated on the following Competencies for this position: Attention to DetailClericalCommunicationCustomer Service (Clerical/Technical)Interpersonal EffectivenessInterpersonal SkillsManages and Organizes InformationTeamworkTechnology ApplicationWritingWritingWritten Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically the employee sits comfortably to do the work. However; there may be some walking, standing, bending, carrying of light items such as papers, manuals and medical record. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: Marva Gayle
• Phone: 7273986661 X64564
• Email: [email protected]