This position is a Administrative Officer, GS- 0341-11 working in Columbia, MO for the R3-Columbia Ecological Services Field Office. This position is also open to status candidates under announcement R3-25-12614972-AW-MP. You must apply to each announcement separately if you wish to be considered under both recruitment methods.

Duties

As a Administrative Officer your duties will include, but are not limited to, the following: Provide decisions, advice, and counsel on a range of administrative and operational management support issues (human resources and material needs, human resources availability, administrative support matters, etc.), policies, programs, objectives, and plans. Plan and conduct analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness. Interprets findings and develops recommendations to improve organizational efficiency, effectiveness, and solve problems. Analyze and advise on the implications of proposed management decisions and the administrative aspects involved in the accession, retention, motivation, development, and use of human resources. Conduct personnel-related activities as requested to include preparation of personnel actions, position descriptions, award justifications, and other personnel related documents ensuring completeness, accuracy, and inclusion of supporting documentation. Analyze, evaluate, and manage accounting and control systems to maintain proper financial balances, distribute resources to all activities within planned limitations, and ensure that maximum benefits are obtained from resources. Analyze historical budget and financial data, as well as new and/or changing program plans, to develop and prepare budget estimates and justifications for current-year, budget-year, and out-year budget planning, including deficit budget planning scenarios. Identify actual and/or potential funding problems, fiscal trends, significant program deficiencies and imbalances, analyze conditions, and recommend adjustments and solutions. Serves as the organization's subject matter expert on space management policies. Coordinates and negotiates with GSA and building lessor on the supervisor's behalf.

Requirements

• Must be a U.S. Citizen or National.
• Suitability for employment, as determined by background investigation.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration, visit SSS.gov.

Qualifications

Only experience and education obtained by the closing date 12/06/2024 will be considered. In order to qualify for this position you must possess the Minimum Qualifications. Minimum Qualification [GS-11] One (1) full year of specialized experience comparable in scope and responsibility equivalent to at least the GS- 09 grade level in Federal service (obtained in either the public or private sectors). Specialized experience includes (1) providing administrative support to an organization(e.g., human resource or office support functions); (2) coordinating procurement of supplies, equipment, or property and travel arrangements for an office, and (3) formulating and tracking annual budgets for an office or program including the monitoring of expenditures, conducting financial analyses, and documenting findings. NOTE: Your resume must contain sufficient information in these areas to be found qualified. OR Three years of progressively higher-level graduate education leading to a Ph.D. or equivalent degree -OR- have earned a Ph.D. or equivalent degree in a discipline directly related to this position, such as business administration, public administration, industrial management, or accounting). OR A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address
• Name: Human Resources Staffing Division
• Email: [email protected]