Health Systems Specialist to the Chief of Staff (HSS to the COS) provides executive and administrative staff support to the Office of the Chief of Staff (COS). The primary responsibility of the Health Systems Specialist is to advise the COS, other members of Executive Leadership Team (ELT), and other senior level leadership in the day to day operations.

Duties

Major duties include, but are not limited to: Provide support by analyzing, evaluating, advising on, and/or coordinating health care delivery operations to support improvements in the effectiveness and efficiency of patient care. This includes integrating local, state, federal, VISN and VHA needs into the long-range planning at the Health Care System to include all areas of employee and labor relations (i.e. labor mapping, staffing methodology). Clinical resource analysis and cost containment efforts, planning, management information systems, organizational functional analysis, and professional support programs. This includes space needs analysis (from the clinical perspective), resource management and planning, including equipment and specialized items with special controls, and plans for future development. Budgetary oversight responsibilities as they pertain to all clinical service including FTEE oversight, overtime monitoring, and productivity review and analysis. Extensive and thorough knowledge of VHA initiatives, Strategic Priorities, healthcare delivery models, such as the operational tenants of multi/interdisciplinary teams, (Primary Care, Community Managed Care, Mental Health Care, Social Work, Physical Rehabilitation Medicine, Pharmacy, etc.). Periodic assessment of the efficiency and effectiveness of the delivery model will be accomplished to ensure optimal performance. Direct involvement of the development and implementation of alterations and/or modification in operational processes, for example Patient Aligned Care Teams (PACT), Behavioral Health Integration Programs (BHIP), annual staffing and/or team integration methodology process. Performs staff support work in short and long-range planning efforts related to NAVAHCS. Complies with directives in preparing annual and cyclic planning documents. Obtains and consolidates planning information from subordinate units. Administers planning processes and provides authoritative recommendations to the COS regarding possible need for revision of regulations and policies governing planning activities. Assesses priorities to best meet Veterans' health care delivery needs. Directs and assists Health Care System leadership and staff in administrative research, management analyses and development of reports pertaining to program plans, development operations, and assessments of any planning phase of the Health Care System's activities. Conducts special studies on staffing methodology, space, clinical informatics, software applications, reusable medical equipment, service contracts, cost benefit analysis and equipment utilization. Knowledge and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations carried out by administrative or professional personnel which requires knowledge of pertinent laws, regulations, policies and precedents that affect the use of program and related support resources in the area studied. Examines programs and recommends expanding, contracting, combining, separating, or realigning them to best meet patient health care needs most economically. Ensures and coordinates the appropriate completion of special studies required by the COS, collaborating with, and providing guidance to clinical and administrative Service Chiefs, Program Managers and other Health Care System personnel as required. Conclusions and recommendations from special studies are consolidated as necessary for presentation to the COS and/or Executive Leadership Team (ELT). These studies may require the integration of information drawn from direct interaction with Network, Regional and Central Office levels of VHA, from educational affiliates, and from State and Federal agencies. Results of these studies can have significant impact on future directions of Health Care System programs, resource utilization and relationships within the agency and throughout the community. Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives. Evaluates agency wide programs against short and long range objectives. Conducts meetings for the Administrative Support and Business Managers in service lines reporting to COS in order to ensure continuity of medical, programmatic, administrative, women's health, mental health and specialty and diagnostic programs. Work Schedule: Monday - Friday 8:00 a.m. to 4:30 p.m. work schedule, but work schedule may be adjusted to meet the needs of the service. Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD12674O Relocation/Recruitment Incentives: NotAuthorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): NotAuthorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/25/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Individual Occupational Requirements: 1. Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. OR, 2. Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. You will be rated on the following Competencies for this position: Organizational AwarenessPlanning and EvaluatingProblem SolvingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Physical demands required are essentially non-strenuous and include prolonged sitting. Occasional extended mobility to various areas of the facility, standing, and bending. The incumbent may be required to lift light office items and files not exceeding 25 pounds. The incumbent is often required to travel and attend functions during other than normal duty hours. The work does include high stress with frequent short deadlines. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Bob Stump VA Medical Center 500 Highway 89 North Prescott, AZ 86313 US
• Name: Edin Alegria
• Phone: (909) 834-7110
• Email: [email protected]