The primary purpose of the position is to serve as a Program Support Assistant (PSA) in the Environmental Management Service (EMS) at the Cincinnati VA Hospital. The employee will provide administrative and clerical support to the Chief, Assistant Chief, EMS Administrative Officer, supervisors, and staff. Non-Cincinnati VA employees will need to apply here - CBSR-12609911-25-JS https://www.usajobs.gov/GetJob/ViewDetails/819231800

Duties

VA Healthcare System Serving Ohio, Indiana, and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being. Major Duties: Timekeeper for all of EMS Utilizing various information technology (IT) formats and computer applications, Planning and coordinating a variety of general office support services, such as requisition, purchase, storage, and maintenance of stock levels, installation, repair, maintenance and disposal of office equipment, preparation of UPS packages, completing media duplication requests, etc. Data collection and management Establishing and maintaining databases Assisting with preparation and presentations for meetings and functions, Supports Service functions in the execution of Fiscal Year End activities in financial management functions, Provide tracking information and assists management and program managers in the budget Scheduling ergonomics assessments and distributing the equipment. Purchasing equipment, maintaining contracts. Performing regional and local trend analysis and other related studies Other related tasks as assigned. Work Schedule: Monday - Friday, 7:00 AM - 3:30PM or 8:00 AM - 4:30 PM Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD917970 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/26/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of medical center programs, policies, objectives, and procedures to perform assignments such as: reviewing incoming and outgoing correspondence and taking appropriate follow-up action, anticipating and preparing materials and correspondence; ability to coordinate work, including advising and instructing on new procedures or regulations and information to be provided for use in reports; knowledge of office management policies, regulations and procedures concerning such administrative matters as correspondence preparation and control, office automation systems, and files maintenance; knowledge of legal, scientific, and technical terminology used in various medical center programs; knowledge of English grammar, spelling, punctuation and required formats to type, proofread, and correct documents consistent with requirements for style and content; skill in operating personal computers and ability to use various software programs such as: word processing, and office equipment such as fax machines, and copiers; experience maintaining spreadsheets, utilizing email programs, and presentation software. You will be rated on the following Competencies for this position: ClericalCustomer Service (Clerical/Technical)Oral CommunicationTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. Physical demands do not exceed those of a typical office setting. There may be some walking, standing, bending or carrying of light items. Work Environment: The work requires observance of the safety precautions typical of office settings. Risks are minimal. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Cincinnati VA Medical Center 3200 Vine Street Cincinnati, OH 45220 US
• Name: Jennifer Shifflett
• Email: [email protected]