This position is part of the U.S. Trade and Development Agency. The incumbent serves as a key member of the Office of Administration team, responsible for coordinating a wide range of complex administrative and program management functions for personnel security, human resources, records management, facilities and equipment maintenance, internal controls, contracts, and travel and transportation.

Duties

Serves as an Agency travel advisor, responsible for providing guidance in support of preparation for making travel, hotel and other arrangements related to domestic and international business mission related travel by agency staff. Conducts training for the Agency on travel related processes and procedures and period reviews of Agency processes to ensure accuracy and proper use. Works closely with Agency offices to implement new travel processes and/or initiatives, including working directly with partnering organizations. Serves as a Contracting Officer Representative responsible for the management of administrative/operational contracts including managing and tracking contract related funds and working with the Acquisition's Office to ensure effectiveness of contract support. Provides support for the Personnel Security Program and Assistant Information Systems Security Officer, including support with applying Department of State and agency regulations for all personnel security related processes and procedures. Works closely with the Administrative Officer (AO)/Deputy AO to ensure that the operational needs of the agency are met efficiently, expeditiously, and in accordance with agency and federal policies and procedures. As appropriate, evaluates, recommends and facilitates implementation of new approaches and alternatives to address current or anticipated implementation issues. Analyzes the workflow of specific administrative programs to determine if processes can be streamlined or made more customer friendly. Participates in the continual review and evaluation of activities to remove any barriers to achieve streamlined, cost-effective operations. Highlights redundancies and areas for improvement.

Requirements

Qualifications

Applicants must carefully review the information in the "How You Will Be Evaluated" section for important information and instructions pertaining to the multi-hurdle assessment process for this position. At the GS-9level, you must meet one of the following qualifications: A. One year of specialized experience equivalent to at least the GS-7 level. Specialized experience is that which has equipped the applicant with the competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. Specialized experience for this position includes: assisting with coordinating and/or monitoring administrative functions and services within an office, including those associated with acquisition/financial management, human resources, personnel security programs and clearance processing, travel management, and/or other general administrative functions AND experience assisting with evaluating management operations and/or drafting recommendations to address process and workflow efficiencies; OR B. A master's or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D., if related; OR C. A Combination of education and experience as list above. At the GS-11 level, you must meet one of the following qualifications: A. One year of specialized experience equivalent to at least the GS-9 level. Specialized experience is that which has equipped the applicant with the competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. Specialized experience for this position includes: experience coordinating and/or monitoring administrative functions and services within an office, including those associated with acquisition/financial management, human resources, personnel security programs and clearance processing, travel management, and/or other general administrative functions AND experience evaluating management operations and making recommendations to address process and workflow efficiencies; OR B. A Ph.D. or equivalent doctoral degree; or 3 full years of progressively higher level graduate education leading to such a degree; or LL.M., if related; OR C. A Combination of education and experience as list above. Only experience and education obtained by the closing date of this announcement will be considered. TIME-IN-GRADE: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower grade, with few exceptions outlined in 5 CFR 300.603(b). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience.

Education

If qualifying based on EDUCATION you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

Only education from institutions which are accredited or preaccredited/candidate for accreditation may be used to meet education requirements.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/

Contacts

• Address US Trade and Development Agency 1101 Wilson Boulevard, Suite 1100 Arlington, VA 22209 US
• Name: Michael Robie
• Phone: 303-969-7246
• Email: [email protected]