Serves as an assistant to the Director, Principal Deputy Director, and/or the Chief of Staff. As the principal assistant and advisor, performs key work in several vital functions or services which oversees matters and advises key staff on the policies and procedures.

Duties

As a Administrative Assistant, GS-0303-9, your typical work assignments may include the following: Manages the calendar, arranging meetings, and ensuring that the D/WHIT is prepared for all meetings. Manages the details of travel and itineraries. Receiving, screening, and answering telephonic and personal visitors/requests. Composes, reviews, and edits correspondence. Researches and provides necessary background information to correspondence requiring attention. Assembles necessary material to compose correspondence, securing and summarizing information from a variety of sources to include forwarding correspondence to appropriate parties. Reviews all outgoing correspondence for clarity, completeness of reply, proper format, grammar, typographical accuracy, and compliance with written policy. Collaborates with coworkers to ensure work projects assigned across organizational lines are completed in a timely manner providing daily or weekly reports on progress to leadership. Evaluates and assists with the implementation of administrative and management directives; keeping organizational personnel abreast of directions, policies, procedures, reporting requirements, and monitoring to ensure compliance.

Requirements

• Must be a U.S. citizen or national
• Selective Service registration is required if you are a male born after December 31, 1959.
• Subject to pre-employment and random drug tests.
• Must participate in the direct deposit pay program.
• New employees to the Executive Office of the President will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/.
• May be required to successfully complete a one year probationary period.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• Must be determined suitable for federal employment.
• Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
• Only experience and education obtained by the closing date of this announcement will be considered.
• The agency requires 30 days on site before being eligible to participate in the telework and/or alternate work schedule program.
• Relocation expenses will not be paid.

Qualifications

MINIMUM QUALIFICATIONS REQUIREMENTS: All applicants must meet the qualification requirements outlined below to be considered minimally qualified for this position. The qualification requirements are in accordance with the Office of Personnel Management Qualification Standards. TIME-IN-GRADE REQUIREMENTS: Applicants possess one full year (52 weeks) of specialized experience at or equivalent to the next lower grade level or pay band in Federal service or equivalent experience in the private or public sector. SPECIALIZED EXPERIENCE: Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector. ALL QUALIFICATIONS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT. You may qualify at the GS-09 level, if you meet the following minimum qualification requirement:One year of specialized experience equivalent to the GS-07 grade level in the Federal service or equivalent experience in the private sector which includes: 1. Performing administrative and clerical duties such as data entry and/or managing databases, producing reports, mailing, faxing, calendar management, copying, and filing; 2. Utilizing various computer software applications such as word processing software (Microsoft Word or similar), Adobe Acrobat, and Microsoft suite (or similar); and 3. Proofreading and formatting documents including grammar, punctuation, and spelling. OR A master's degree or equivalent graduate degree; or have completed two full years of progressively higher-level graduate education leading to a master's degree or equivalent; or have obtained a LL.B. or J.D. that is related to the position being filled. NOTE: College transcripts must be included in your application package if you are qualifying based on your education. OR A combination of experience and education. (Combinations of successfully completed education and experience may be used to meet total qualification requirements as specified above. The total percentages must equal at least 100 percent to qualify. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades below GS-12.) Experience refers to paid and unpaid experience, including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no education substitution for this position.

Contacts

• Address Office of Administration 725 17th Street Washington, DC 20503 US
• Name: Client Services EOP - OA
• Email: [email protected]