This position is located in the Pharmacy Service of the Corporal Michael J Crescenz VAMC in Philadelphia, Pennsylvania (CMCVAMC). The Business Manager has extensive delegated authority and freedom of action to provide administrative leadership and direction for the planning, development, budgetary and resource management, and the administrative management structure to support the service line.

Duties

Supervisory Duties: The incumbent provides technical and administrative supervision to a unit consisting of an Administrative Officer (GS-0341-09), and two Program Support Assistants (GS-0303-06). The incumbent oversees the daily operation of the unit, ensures that agency policies and priorities are being followed; develops performance standards; and evaluates work performance of subordinates. The incumbent gives advice, counsel, and instruction to employees on both work and administrative matters. The incumbent hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher-level supervisor or manager; effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious cases. The incumbent interviews candidates for positions in the unit; recommends appointments, promotions, and reassignments to unit positions; identifies and provides for training needs; and finds ways to improve production or increase the quality of work within the area of authority. Administration & Planning: Program Evaluation: Serves as an administrative advisor to the Chief, Pharmacy. As such, the incumbent provides a key role in assisting the Chief, Pharmacy in the development and implementation of policies and procedures, both long and short-range planning, budget, guidelines, and proposals for efficient and effective utilization of resources and the operation of the division. The policies and procedures concern all aspects of the organization including budget and fiscal management, supply, service and equipment procurement, human resources and workforce utilization, contract negotiations, initiation and oversight, construction and renovation, and space utilization. Strategic Planning: The Business Manager is responsible for working with the Chief of Pharmacy to establish a long- and short-term strategic planning process within the Pharmacy that will consider and effectively integrate resource management planning; the missions of the VHA, VISN, and healthcare system; and the identified needs of the Pharmacy. They oversee the revision of long-range plans, goals and objectives for the Pharmacy for the accomplishment of Medical Center, VISN and/or national level program initiatives. Assists Continuous Quality Improvement (CQI) service in Pharmacy service's quality assurance activities such as collecting data and tracking risk management indicators. Represents the Chief and Associate Chiefs, Pharmacy Service, in their absence or conflict in schedule, in all matters not of a clinical nature and acts on various committees not requiring their personal attention to assure timely and orderly flow of pharmacy activities. Program Oversight: Collaborates with the Chief of Pharmacy and other service line leaders to design the administrative structure needed to support the implementation of any new program initiatives, and champions the use of innovative quality improvement techniques. This includes all phases of program development; program management; staffing plans; Standard Operating Procedures development at other facilities; Credentialing/Privileging, LIP/FPA, OPPE/PPE implications; and coordination of processes, at the Philadelphia VA Medical Center. Collaborates with the members of the leadership team in the development of administrative, standard operating procedures and the implementation of operating policy in all phases of management. Monitors and completes all special and recurring administrative reports and correspondence according to VA requirements in a timely manner as assigned by the Chief of Pharmacy. Develops internal review systems and takes corrective action to assure that administrative activities follow appropriate standards and applicable regulatory entities. Financial and Resource Management: Typical duties include defining budget requirements, executing approved funds, analyzing actual vs planned, etc. Works with the Chief of Pharmacy to identify budget needs, and negotiates with management to arrive at appropriate funding levels that make the most. effective use of resources. The Business Manager is responsible for the Pharmacy's budget, forecasting, planning and allocation of resources, and accounting and financial reporting. This includes formulating and presenting the department's budget submissions, as well as ensuring the collection of reimbursable funds under formal support agreements/memorandums of understanding. Work Schedule: Monday - Friday, 7:30am - 4:00pm. Compressed/Flexible: Not available. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Business Manager - Pharmacy/PD026890

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Duties include defining budget requirements, executing approved funds, analyzing actual vs planned. Responsible for the oversight of the human capital, resources and the associated policies and procedures necessary to meet effective staffing levels and utilization. Participates with establishing a long- and short-term strategic planning process that will consider and effectively integrate resource management planning. Interviews candidates for positions in the unit; recommends appointments, promotions, and reassignments to unit positions. Identify and provide for training needs, and finds ways to improve production or increase the quality of work within the area of authority. Oversees the daily operation of the unit, ensures that agency policies and priorities are being followed; develops performance standards, and evaluates work performance of subordinates.. Serve as an administrative advisor to the unit chief. Monitors and completes all special and recurring administrative reports and correspondence according to VA requirements in a timely manner. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a master's degree. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of this position (i.e., hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration). You will be rated on the following Competencies for this position: Administration and ManagementBudget AdministrationCommunicationCustomer Service (Clerical/Technical)Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Corporal Michael J Crescenz Department of Veterans Affairs Medical Center 3900 Woodland Avenue Philadelphia, PA 19104 US
• Name: William Simmons
• Phone: (717) 272-6621 X4024
• Email: [email protected]