Join our dynamic team as the Executive Assistant to the Deputy Director of DPIE! You'll be the trusted support, handling confidential administrative tasks, while orchestrating the seamless operation of DPIE with creativity and initiative. Your role involves collaborating with senior staff and coordinating with other divisions to boost operational efficiency. If you're efficient, innovative, proactive, and thrive in a fast-paced environment, we want to hear from you!

Duties

Division of Public Interest Examinations The Division of Public Interest Examinations (DPIE) is responsible for supervisory oversight of FHFA's regulated entities including Fannie Mae, Freddie Mac, and the Federal Home Loan Banks in the areas of public interest supervision. Public interest supervision includes compliance, mission achievement, and effectiveness of affordable housing, community development, diversity and inclusion, consumer protection (including unfair or deceptive acts or practices), fair lending, equitable housing, and fair housing programs. The division conducts monitoring, examinations, and other oversight to further FHFA's statutory responsibility to ensure that the regulated entities operate in the public interest. Major Duties & Responsibilities Serves as the confidential and personal assistant to the executive and will be relied upon as a valued member of a dynamic team with prime responsibility for executive calendar management and associated support. Accomplishes special projects as directed by the Deputy Director and others as assigned by the Deputy Director that may include researching and/or analyzing complex related issues. Determines pertinent issues and collects relevant information from a wide variety of sources. Manages operations directly related to the Deputy Director which includes critical focus on the Deputy Director calendar with complete authority for time commitments. Schedules meetings and makes arrangements, such as preparing agendas, notifying participants, and arranging luncheons and similar matters. Ensures all official protocol obligations are met. For the Deputy Director, prepares travel vouchers, handles complex travel arrangements (transportation, lodging, events, etc.), prepares claims for travel reimbursement, and obtains travel approval from Deputy Director as needed for travel in accordance with FHFA procedures and federal travel regulations. Establishes and maintains effective working relationships with agency staff, members of the banking and financial community and their staffs, federal, state and local officials including Cabinet members, Congressional staffs, and the general public. Receives and tracks all correspondence directed to the Deputy Director. Determines if a response is necessary and determines the person(s) responsible for drafting the Division's response. Review all responses to develop consolidated response on behalf of the Deputy Director. Serves as Lead Record Liaison, maintains a list of all maintained and transferred files, including their locations. Provides division reception services for all visitors and telephone calls, referring each to the appropriate staff member. Places service orders in accordance with established procedures. Performs timekeeping functions for the division. Verifies and maintains substantiating documents for all leave. Ensures forms are completed by each employee while verifying the accuracy of the information. Extracts, summarizes, and analyzes time and attendance and/or labor cost distribution data in response to various data calls. Prepares and tracks requests for compensatory time and overtime. Independently identifies opportunities for improvement of office operations, including identifying and addressing inadequacies of operational services. Leads studies and develops methods to overall efficacy of operational tasks within DPIE. Must consider the information needs, interests, and priorities of staff to ensure effective implementation of new procedures. Uses a personal computer to type, proof, and edit a variety of correspondence, tables, charts, schedules, etc., and to prepare presentations. Uses specialized desktop publishing software to manage complex technical and non-technical documents and to prepare and distribute reports. Retrieves information from the Internet and other electronic databases. Prepares and reviews requisitions for supplies, equipment, and services. Analyzes fund needs and expenditures, provides out-year budget plans, tracks expenditures, provides status of funds to the Deputy Director and and/ or senior DPIE leadership, and ensures expenditures are within the current budget or requests additional funds, as necessary, in a timely fashion.

Requirements

• Must be a U.S. Citizen
• Males born after 12-31-59 must be registered for Selective Service
• May be required to successfully complete a probationary period
• Only experience and education obtained by the closing date of this announcement will be considered.
• Suitable for Federal employment, as determined by background investigation
• Resume and supporting documents (See How To Apply)
• Bargaining Unit Status: Ineligible
• FHFA participates in e-Verify. All New hires must complete the I-9 Employment Verification form either on or before their first day of employment. If a discrepancy arises, you must take affirmative steps to resolve the matter.
• If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
• This position may be required to complete a financial disclosure report.
• This is NOT a remote position; you MUST live within or be willing to relocate within a commutable distance of the duty location.

Qualifications

You may qualify for your desired series and grade level if you meet the following qualification requirements: MINIMUM QUALIFICATIONS: Minimum Qualification EL-11: Applicants must have 52 weeks (one-year) of specialized experience equivalent to the next lower grade level and/or directly related education as described below. From the description below, if you choose options "B" or "C" you must provide transcripts with your application. A. Experience: I qualify for the EL/GS-11 because I have at least 52 weeks of specialized experience at the EL/GS-09 or equivalent demonstrating work experience with the following: 1. Demonstrated work experiences in gathering information, reviewing regulations/instructions, drafting reports/summaries and presentations, and establishing procedures to improve the effectiveness and efficiency of a front office. 2. Experience using analytical techniques to perform analyses of data and information and to recommend appropriate courses of action and implementing new procedures using a knowledge of administrative policy and procedures. 3. Demonstrated work experiences providing executive and/or senior level official with comprehensive administrative management services, often of a confidential nature. 4. Experience working collaboratively and maintaining cooperative relationships with staff in a multi-layered organization comprised of a front office, several divisions, and multiple teams/units. -OR- B. Education: Completion of three (3) full academic years of progressively higher graduate-level education or a Ph.D. or equivalent doctoral degree from an accredited college of university directly related to the work of the position (e.g., Business Administration, Public Administration, Organizational Leadership or Management). -OR- C. Combination of education and experience as described above in options "A" and "B". Note: Less than one year of specialized experience may be combined with graduate education more than the amount required for the next lower grade level. Two academic years of graduate education is the number of credits hours determined to represent two academic years of full-time study (i.e., 36 semester hours (or 54 quarter hours). **Failure to provide your transcripts, when required, for any of the options above will remove you from the hiring process.** IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address DIVISION OF PUBLIC INTEREST EXAMINATIONS 400 7th Street, SW Washington, DC 20219 US
• Name: Devin Hinkle
• Phone: (202) 649-3777
• Email: [email protected]