This position is located in the Department of Homeland Security (DHS), Office of Public Affairs.. The primary purpose of this position is to serve as the principal point of contact for the manager's staff. Responsible for a full range of administrative support and analytical duties to include budget appropriation, procurement, human resources, information technology, property management, security, and travel. Non-BU: This is a non-bargaining unit position.

Duties

As a Administrative Specialist, GS-0301-13, your typical work assignments may include the following: Develops and coordinates contract related Management Decision Documents, Statement of Requirements Documents (Scope of work, Statement of Objective and Performance Work Statements), Evaluation Plans, Independent Government Cost Estimates (IGCEs), Technical Evaluation criteria and Quality Assurance Surveillance Plans, market Research Reports and other procurement documents for acquisition programs. Responsible for budget, procurement operations which will include (COR, purchase card, ordering supplies, purchase card), human resources, information technology, property management, security, and travel. Executes a variety of liaison activities, conference and meeting coordination, travel arrangements for Senior Leadership, scheduling meetings, briefings, and conferences for executive and senior Leadership. Plan, organize, guide and control the activities of the offices administrative service programs which includes but not limited to budget, procurement, human resources, information technology, property management, security, and travel. Oversees the administrative operations and performs a full range of highly complex administrative, research and analytical projects, studies, and analyses. Attend meetings on matters of mission, functional changes change, programming, strategy, resource needs/changes etc. All DHS-HQ announcements have a 5 business day open period due to the number of applications received. This announcement will be open for 5 business days OR until the first 100 applications have been received, whichever happens first. View common definitions of terms found in this announcement: Common Definitions.

Requirements

• You must be a U.S. citizen to apply for this position.
• Males born after 12/31/1959 must be registered for Selective Service.
• You must successfully pass a background investigation.
• Complete the initial online assessment and USAHire Assessment, if required.
• You must submit to a pre-employment drug test.
• Current federal employees must meet time-in-grade requirements.
• You may be required to serve a one-year probationary period.
• Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.
• Acquire a COR Level III certification within 18 months of employment.
• Must be able to obtain and maintain an applicable Security Clearance
• You will be required to complete an OGE 450, Confidential Financial Disclosure Form annually.

Qualifications

Specialized Experience You qualify for the GS-13 grade level if you possess one year of specialized experience, equivalent to the GS-12 grade level in Federal service or equivalent private or public sector experience. For this position, specialized experience is defined as: Conducting research projects on management and administrative issues to assess the effectiveness of operations and presenting findings and recommendations to management officials. Providing administrative support to organizational management such as managing executive schedules, coordinating travel arrangements, and preparing correspondence. Serving as an advisor to organizational employees on a variety of administrative specialties such as budget and financial management, contracting and procurement, management analysis, human resources, support services, or work measurement. NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible. Substitution of education in lieu of specialized experience may not be used for this grade level. Selective Placement Factor This position has a Selective Placement Factor that must be met along with the Specialized Experience. A COR Level II certification or equivalent with a minimum of 40 hours of training is required upon entering this position. You must provide a copy of your certification as part of your application package or you will receive an ineligible rating. NOTE: In addition to the above certification, the incumbent hired must acquire a COR Level III certification within 18 months of Hire Date. All qualifications and eligibility requirements must be met by the closing date of the announcement. You will be required to complete an OGE 450, Confidential Financial Disclosure Form annually. Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service by the closing of this announcement. Note: Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job). If you have promotion potential in your current position, please provide proof. Employees applying with an interchange agreement must provide proof of their permanent appointment. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Essential Personnel Position - This position may be designated as essential personnel. Essential personnel must be able to serve during continuity of operation events without regard to declarations of liberal leave or government closures due to weather, protests, and acts of terrorism or lack of funding. Failure to report for or remain in this position may result in disciplinary or adverse action in accordance with applicable laws, rules, and regulations. (5 U.S.C. 7501-7533 and 5 CFR, Part 752, as applicable).

Education

Not Applicable

Contacts

• Address Department of Homeland Security Headquarters OCHCO/HRMS/MS #0170 6595 Springfield Center Drive Springfield, VA 20598-0170 US
• Name: Stephanie Hutchins
• Email: [email protected]