The Administrative Support Assistant Serves in the State Plant Health Director (SPHD) office, assisting the state by performing and coordinating a variety of support work to include budget and fiscal, travel, procurement and supply, property, personnel, data processing, program record-keeping, and miscellaneous administrative duties.

Duties

The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity. The duties may include, but are not limited to: Prepares monthly budget estimates, salary and benefit reports, and spreadsheets to assist SPHD in developing workload forecasts. Prepares travel authorizations/ advances and assures travel reimbursements are accurate. Orders and purchases equipment and supplies for the office. Assists with the development of annual acquisition, construction, and vehicle procurement plans. Ensures timely and accurate Time and Attendance (T and A) reporting. Prepares or directs the coordination of a wide variety of program reports, involving compilation of a large volume of statistical data relating to plant health.

Requirements

• You must be a US Citizen or US National.
• Individuals who were born male after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/
• All USDA employees are required to be enrolled in Continuous Vetting, which authorizes government agencies to receive notifications of criminal activity on individuals who hold low risk, public trust, or national security positions.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below. FOR THE GS-6 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-5 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Performing administrative processes for an office (e.g., purchasing, supply management, personnel administration, data processing, files management, etc.). Using/creating word processing documents, spreadsheets, and database systems in order to compile information and produce tables, charts, and reports. Making travel reservations and arrangements, preparing travel authorizations and travel vouchers using online travel systems, reviewing and resolving errors in travel vouchers. Maintaining records of attendance, leave and overtime authorized by supervisors, and advising and assisting employees, supervisors and managers in the completion of Time and Attendance. Purchasing routine and specialized supplies, equipment or services using established procurement methods. This includes reviewing and evaluating proposals and quotes, performing price analysis, and serving as point of contact for state contract holders. Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education qualification requirement.

Contacts

• Address Animal and Plant Health Inspection Service USDA APHIS MRPBS 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401 US
• Name: MRP Human Resources
• Phone: 612-336-3227
• Email: [email protected]