This position is an Administrative Support Assistant, GS- 0303-6/7, working in Portland, OR, for the R1-ARD-Ecological Services. This position is also open to the public under announcement R1-25-12571629-CU-DE. You must apply to each announcement separately if you wish to be considered under both recruitment methods.

Duties

As a Administrative Support Assistant your duties will include but are not limited to the following: Human Resources Support - assisting in preparation of pertinent forms and documents; monitoring appointment limitations and preparing appropriate personnel actions using approved electronic SF-52 process; forwarding necessary documentation and forms for processing; providing guidance and assistance in personnel matters such as payroll problems, job opportunities, step increases, awards, training, etc. Procurement, Property, Budget - preparing or directing acquisition of supplies, equipment, services, construction; ensuring purchases are in accordance with procurement regulations and within delegated authority; ensuring expenses are obligated in prompt manner and invoices are processed in accordance with regulation and policy; purchase methods are considered to all within open market purchase orders, blanket purchase arrangements, and mandatory sources purchases. General Office Assistance - coordinating and scheduling training; completing administrative reviews; providing instruction in automated systems; assisting with day-to-day questions regarding systems and computer applications; preparing or supervising preparation of reports associated with property, training, imprest, vehicle use, energy, equipment, safety, travel, and various other special reports as needed; develop, prepare, and submit all space requirement worksheets and documentation; arrange and prepare informational packets for meetings and conferences.

Requirements

• Must be a U.S. Citizen or National.
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Merit promotion applicants must meet time-in-grade requirement as defined in 5 CFR 300, Subpart F.
• Suitability for employment, as determined by background investigation.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for the Selective Service. To verify registration visit SSS.gov.

Qualifications

Only experience and education obtained by 10/29/2024 will be considered. In order to qualify for this position you must satisfy the Minimum Qualification of the grade level(s) to which you are applying. Minimum Qualification [GS-6] One year of specialized experience comparable in scope and responsibility to the GS-5 grade level performing work in or directly related to administrative support. Qualifying experience may include: (1) preparing and reviewing time and attendance reports using an electronic time and attendance system; (2) procuring supplies, equipment, or services in accordance with organizational policy and guidance; (3) preparing oral briefings and/or written reports for administrative matters; (4) providing support services such as preparing forms, documents, or correspondence, responding to procedural questions, answering phones, filing, etc. Minimum Qualification [GS-7] One year of specialized experience comparable in scope and responsibility to the GS-6 grade level performing work in or directly related to administrative support. Qualifying experience may include: (1) procuring supplies, equipment, or services in accordance with organizational policy and guidance, including preparing and submitting payment packets; (2) preparing and reviewing travel vouchers; (3) preparing and reviewing time and attendance reports using an electronic time and attendance system; (4) coordinating staff training; (5) preparing and monitoring personnel actions; (6) providing guidance on administrative procedures related to budget, procurement, travel, personnel, etc. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time In Grade Requirement: Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the JOA. Specifically, i. Area of Consideration. ii. Time-in-grade (TIG) requirements as specified in 5 CFR 300, Subpart F. iii. Time after competitive appointment as specified in 5 CFR 330.502. iv. Qualification requirements outlined in OPM's Qualifications Standards for General Schedule Positions or for Federal Wage System (FWS), wage grade positions, applicants are evaluated using the OPM Job Qualification System for Trades and Labor Occupations and the job element examining method Your SF-50 will be used to confirm you meet all requirements. The Land Management Workforce Flexibility Act (LMWFA),P.L. 114-47, allows certain individuals who currently or formerly were under time-limited competitive appointments at certain land management agencies to compete under merit promotion procedures. Note: You MUST submit ALL SF-50s and performance information for each period of temporary/term employment that qualifies for LMWFA. Performance documentation can be obtained by contacting the supervisors for the positions you served in during your 24 months. If they did not complete performance appraisals ask them to provide a statement of performance for each period of service. The statement must specify the dates for each employment period and your level of performance (dates should match the dates on the SF-50s). Current appointees: Must have been hired under competitive examining procedures to a time limited appointment with a land management agency; Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; AND Must have performed at an acceptable level. Former appointees: Must have been hired under competitive examining procedures to a time limited appointment with a land management agency; Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; Must apply for position within 2 years after separation; Must have been separated for reasons other than misconduct or performance; AND Must have performed at an acceptable level. Public Land Corps (PLC) Hiring Authority: Served as a qualified youth on an appropriate conservation project completing a minimum of 640 hours of satisfactory service that included at least 120 hours through the PLC and received a certificate of non-competitive eligibility. Completed most recent Corps service, for which a certificate of non-competitive eligibility was issued, within the last 2 years. Appointment must be effected within the 2 year period.

Education

There is no substitution of education for experience at the grade level(s) being advertised.

Contacts

• Address
• Name: Human Resources Staffing Division
• Email: [email protected]