The Program Specialist serves as the Portfolio Manager for multiple assigned programs and projects for the Veterans Health Administration. Incumbent is a member of a multi-professional team who works with senior project managers and subject matter experts creating, implementing and managing multiple healthcare related, VHA wide programs and projects including innovations. This vacancy may be filled in Washington, DC or a VA space to be determined.

Duties

This job announcement will remain open until 10/18/24. The initial application review cut-off for this job announcement is 150 applications. The first 150 applications received will be considered first. Applications received after the initial cut-off number (150 applications) may not receive consideration unless otherwise requested by management. Major Duties: This position serves as the OHT project specialist for several assigned projects within the operating plan, working directly with assigned program office leads and other project managers as an advisor to their responsible teams, providing valuable consultative services, as well as assisting in the planning, development, implementation, coordination and evaluation of milestones for the Operating Plan. This includes development and ongoing review of project scope and schedules, including project guidelines, requirements and deliverables; and active, independent problem solving, including requirement refinement, corrective action and plan modification. Serves as the primary day-to-day liaison between OHT and assigned program office work teams. The incumbent is responsible for maintaining accurate and current mechanisms to monitor the status of implementation objectives, and achievement of agreed upon actions, identified potential areas of deficiencies that are counter-productive to the delivery of quality health care delivery services. The incumbent briefs operating plan leads and leadership of OHT on all aspects of assigned projects; provides guidance for interim, phase, milestone, and final project reviews; identifies project documentation requirements and procedures; and supports development and implementation of product release plans. Obtains business and information technology sponsor approvals and coordinates the resources necessary to successfully complete projects. S/he oversees project schedules and timelines, change control procedures, resource estimation and management and project maintenance procedures. Work Schedule: Required to work Monday through Friday, 7:30 am to 4:00 pm Telework: Available (applicant is required on site 50% of work schedule per pay period) Remote: This is not a Remote position Virtual: The employee may work at a VA facility or other VA-leased space other than the facility that is hiring the employee and is authorized for telework 50% of work schedule per pay period. Position Description/PD#: Program Specialist/PD02203A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: GS-13 Specialized Experience: You must possess at least one (1) full year of specialized experience, which equips you with the particular knowledge, skills, and abilities to perform successfully the duties of the Program Specialist, GS-13 position, and that is typically in or related to the work of the position to be filled. To be creditable, this specialized experience must have been equivalent to the GS-12 level in Federal service to qualify at the GS-13. In order to meet the minimum qualifications for this position, you must meet 2/3 of the following examples of specialized experience: 1) Provide guidance to stakeholders during all phases of portfolio, program, or project lifecycle. 2) Apply knowledge of agency policies and procedures and organizational/functional structure to recommend improvement 3) Provides technical consultation and editorial review of proposals, papers, manuals, and other materials as needed. Note: Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held on your resume. You must provide work experience information such as hours per week, salary, and starting/ending dates of employment (month and year format) to establish you have one (1) full year of Specialized Experience at or comparable to the required grade level. You will be rated on the following Competencies for this position: Analytical ThinkingCreative ThinkingProject ManagementSystems EngineeringWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary and does not require any special physical effort. Some work may require walking and standing in conjunction with travel and attendance at meetings and conferences away from the work site. Employee may carry light items such as papers, books, and portable computer requirement or driving a motor vehicle relative to attendance at meetings. The work often requires long hours to meet project deadlines and to devise corrective action and solutions to unexpected technical and/or management crises resulting in sometimes highly stressful work situations. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VHA Servicing Human Resources Office - 2 2402 Wildwood Ave Suite 301 Sherwood, AR 72120 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]