Job opening: Staff Assistant
Salary: $68 405 - 107 590 per year
Published at: Oct 01 2024
Employment Type: Full-time
With an emphasis on high ethical standards, excellence in public service and the delivery of superlative advice and counsel, our Office performs the legal work for the U.S. DOI and manages the Departmental Ethics Office & Departmental FOIA Office. With more than 500 total employees, more than 400 of which are licensed attorneys, SOL strives to provide sound legal services to fulfill the Department's diverse and wide-ranging mission. For info about our bureau go to: https://www.doi.gov/solicitor
Duties
This position is located within the Department of the Interior, Office of the Solicitor in Washington, D.C.
This position directly supports the Immediate Office of the Solicitor, which includes 8 Senior Executives and 2 Counselors to the Solicitor.
At the full performance level (GS-11) the major duties of this position include, but are not limited to the following:
1. Provides quality oversight of all administrative activities of the office, including assurance of compliance with governing regulations, policies, and procedures.
2. Ensures compliance with applicable Department of the Interior, Office of the Solicitor and administrative policies, regulations, and procedures. Oversees records management, archiving, prompt filing of cases files and other attorney work products in accordance with the established office file management procedures.
3. Reviews and routes incoming correspondence to appropriate staff and maintains correspondence tracking system.
4. Prepares transmittal letters, travel vouchers, appropriate registers, subject-matter files, administrative reports, briefings, and other administrative documents.
5. Develops, coordinates, and disseminates administrative communication and work products to internal and external audiences including other offices within the Solicitor's Office, clients, members of private industry, and other organizations.
6. Oversees and maintains accountability for office resources including budget, supplies and equipment.
7. Manages calendar, travel, and other engagements for the Regional Solicitor. Arranges domestic travel for the office staff by securing transportation and hotel reservations, preparing travel authorizations and vouchers, and preparing itinerary, ensuring that each traveler is aware of the documents necessary for approved travel and Government travel regulations.
8. Tracks, verifies, and certifies time and attendance for office staff, resolving discrepancies with appropriate contacts.
SOL has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.
Salary Information
GS-09: $68,405 (Step 1) - $88,926 (Step 10*) per annum
GS-11: $82,764 (Step 1) - $107,590 (Step 10*) per annum
*First time hires to the Federal government normally start at the lower salary range of the grade level.
This vacancy may be used to fill additional positions as vacancies become available.
Qualifications
Minimum Qualification Requirements:
To qualify for this position, you must meet A, B, or C defined below.
GS-09:
A. Specialized Experience
To qualify for the GS-09, you must possess at least one full year of specialized experience equivalent to at least the GS-07 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience:
1) Composing material for a specific audience or distribution;
2) Planning and organizing meetings; AND
3) Performing administrative activities for an office.
Must Meet All
-OR-
B. Education: Possess 2 full years of progressively higher-level graduate education or Master's or equivalent graduate degree (such as an LL.B. or J.D.).
-OR-
C. Combination of Education and Specialized Experience: Possess a combination of graduate level education beyond the first year of progressive graduate study and appropriate experience that together meets 100% of the qualification requirements for this position.
_________________________________________________________
GS-11
A. Specialized Experience
To qualify for the GS-11, you must possess at least one full year of specialized experience equivalent to at least the GS-09 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience:
1) Interpreting and effectively communicating administrative policies, regulations, or procedures to individuals;
2) Composing complex material for a specialized audience or broad distribution;
3) Planning and organizing concurrent meetings; AND
4) Planning and performing administrative activities for an office.
Must Meet All
-OR-
B. Education: Possess 3 full years of progressively higher-level graduate education or Ph.D. or equivalent doctoral degree, or LL.M, if related.
-OR-
C. Combination of Education and Specialized Experience: Possess a combination of graduate level education beyond the first 2 years of progressive graduate study and appropriate experience that together meets 100% of the qualification requirements for this position.
_________________________________________________________
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp
All qualification requirements must be met by the closing date of this announcement.
Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement.
Education
Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements.
Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit:
http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4
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