This position is located with the Bureau of Indian Affairs, Superintendent, Okmulgee Agency in Okmulgee, Oklahoma. NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.

Duties

Performs a wide variety of administrative tasks such as purchasing supplies and equipment by utilizing prescribed purchasing guidelines and procedures. Establishes and maintains filing systems; timekeeping functions; and preparing and processing documents associated with the travel and timekeeping of the staff. Administers acquisition functions for the Agency and includes procurement and utilization of all government equipment, supplies and services in procurement of proper sources of supply and methods of purchasing. Serves as administrative liaison between Tribal Enrollment Office, Regional Property Office, Regional Tribal Government Office, Regional Budget, Finance and Office of Trust Records in the accomplishment of the Agency’s administrative functions. Reviews, evaluates and types costs of maintenance and operation and implements reporting system to ensure compilation of adequate data to permit analyzing of programs and program allocations. Serves as the telephone receptionist and mail clerk for the Agency. Reviews Certificate of Degree of Indian Blood (CDIB) and CDIB Denials for the Agency.

Requirements

• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• If you are required to operate a motor vehicle in order to properly carry out assigned duties, the 25 IAM 4 Motor Vehicle Safety Program Policy applies. A Link is provided in the Additional Information Section.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0303). GS-5: I have at least one (1) year of full-time specialized experience or the equivalent, comparable to at least the GS-4 in the Federal Service (obtained in either the public or private sector). This experience must include 3 of the 7 activities: 1.) preparing correspondence; 2.) maintenance of logs and clearing and categorizing files or documents to aid in delivery of documents or files to the appropriate file format; 3.) word processing; 4.) assisting with making travel arrangements; 5.) assisting with budget activities; 6.) processing time and attendance records; and 7.) maintaining office filing systems. OR EDUCATION: Four (4) years of successfully completed education above the high school level. GS-6: I have at least one (1) year of full-time specialized experience or the equivalent, comparable to at least the GS-5 in the Federal Service (obtained in either the public or private sector). This experience must include 5 of the 7 activities: 1.) preparing correspondence; 2.) maintenance of logs and clearing and categorizing files or documents to aid in delivery of documents or files to the appropriate file format; 3.) word processing; 4.) assisting with making travel arrangements; 5.) assisting with budget activities; 6.) processing time and attendance records; and 7.) maintaining office filing systems. GS-7: I have at least one (1) year of full-time specialized experience or the equivalent, comparable to at least the GS-6 in the Federal Service (obtained in either the public or private sector). This experience must include 6 of the 7 activities: 1.) preparing correspondence; 2.) maintenance of logs and clearing and categorizing files or documents to aid in delivery of documents or files to the appropriate file format; 3.) word processing; 4.) assisting with making travel arrangements; 5.) assisting with budget activities; 6.) processing time and attendance records; and 7.) maintaining office filing systems. SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position and is typically in or related to the position to be filled. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Contacts

• Address BIA Center for Recruitment Anadarko P.O. Box 1487 Anadarko, OK 73005 US
• Name: BIA Human Resources
• Phone: 405-247-1600
• Email: [email protected]