This position serves as an Administrative Support Assistant (OA) for the Office of Environmental Health & Engineering. The incumbent will perform administrative tasks associated with maintaining and supporting the work performed within the organization. There is one position available at each of the following locations: Pawnee and Okmulgee field offices.

Duties

Receives calls and visitors from within and outside the immediate organizational unit. Receives, assesses, routes, or otherwise handles incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, mail, and other forms of written communication. Performs office automation duties which include the preparation of reoccurring reports, meeting minutes, forms, correspondence, and presentation materials which may include technical material, graphs, and charts. Serves as point of contact for scheduling meetings and trainings for conference rooms. Prepares travel orders/travel vouchers in government travel system and serves as a timekeeper.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. BASIC REQUIREMENT(S): Applicants must meet the following typing proficiency: 40 words per minute based on a five-minute sample with three or fewer errors. In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below. MINIMUM QUALIFICATIONS: GS-05: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-04 grade level in the Federal service obtained in either the private or public sector. Examples include creating correspondence in proper formats utilizing word processing programs; maintaining manual and electronic calendars to add, delete or change meetings; serving as a receptionist or point-of-contact for an office; and maintaining electronic and hard copy files. OR Successfully completed four (4) years of education beyond the high school level. Education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. OR A combination of education and experience that when combined fully meet the minimum qualifications for this position. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience requirement. The total percentage equals at least 100 percent to qualify for this GS-05 grade level. GS-06: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-05 grade level in the Federal service obtained in either the private or public sector. Examples include performing technical administrative tasks in the areas of correspondence management, office automation, data collection, and tracking information; managing calendars and meeting schedules for higher level staff; making travel arrangements and/or preparing travel orders in automated system; and serving as point of contact for an organizational unit. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address OKC OEHE GROUP 701 Market Drive Oklahoma City, OK 73114 US
• Name: Kyle Bodine
• Phone: 405-650-2628
• Email: [email protected]