This position is a Administrative Support Assistant, GS- 0303-6/7 working in Portland, Oregon for the R1-Budget and Administration.

Duties

The major duties listed represent the full performance level of GS-7. At lower grade level, you will perform assignments of a more limited scope and with less independence. As a Administrative Support Assistant your duties will include, but are not limited to, the following: Develops and formulates field level budget including estimates, justifications, and all financial activities for multiple natural resource accounts with extensive sub-activities and/or cross program, interagency or grant funding sources. The incumbent is responsible for a continuing review of the utilization of funds, funds availability, and overall budgetary processes for the station(s). Assists the Project Leader/supervisor in preparation of pertinent forms and documents. Monitors appointment limitations and prepares appropriate actions using the approved electronic SF-52 process. Forwards the necessary documentation and forms to the appropriate RO administrative support person for processing. Prepares or directs the acquisition of necessary supplies, equipment, and construction to meet station needs, and ensures that purchases are in accordance with Federal procurement regulations and within delegated authority. Ensures that all expenses are obligated and in a prompt manager that invoices are processed in accordance with the Federal Financial system and Prompt Payment Act. Purchase methods are considered to all within open market purchase orders, blanket purchase arrangements, and mandatory sources purchases. Approves action within warrant limitation. Provides instruction and training in all automated systems which include the Federal Personnel/Payroll System (FPPS), Time and Attendance, FFS and cc: Mail. This includes hands-on training in these systems, as well as continuing phone support. Provides assistance with day-to-day questions regarding various computer applications used by office staff and provides information technology management, network administration, and technical support in conjunction and consultation with the designated Information Technology Coordinator. Coordinates computer hardware and software acquisition, installation and upgrades, system backup procedures and system maintenance with the advisement of the Information Technology coordinator. Supervises the inventory of all accountable property. Conducts a physical inventory of all accountable property. Updates and maintains a record system which controls the location, arrangement, and use of active files, and systematic retention and/or disposal of records according to established plans.

Requirements

• Must be a U.S. Citizen or National.
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Suitability for employment, as determined by background investigation.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for the Selective Service. To verify registration visit SSS.gov.

Qualifications

Only experience and education obtained by 10/08/2024 will be considered. In order to qualify for this position you must possess the Minimum Qualification. Minimum Qualification [GS-6] Possess one (1) year of specialized experience equivalent to at least the GS-5 level in the Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of this position, and that is typically in or related to the work of the position to be filled. Specialized experience may include: review an organization's funds or financial data to ensure accuracy; prepare and ensure accuracy of time and attendance reports through an electronic time and attendance system; procure supplies, equipment or services in accordance with regulations governing the type of purchase; prepare oral briefings and written reports for management on financial or administrative matters; provide organizational support services for an organization such as preparing forms, documents or correspondence, or responding to procedural questions from the public. NOTE: Your resume must contain sufficient detail at this level of work, e.g., begin/end dates, hours worked per week, duties performed, etc. for each timeframe for consideration. Minimum Qualification [GS-7] Possess one (1) year of specialized experience equivalent to at least the GS-6 level in the Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of this position, and that is typically in or related to the work of the position to be filled. Specialized experience may include: performing a variety of administrative functions; use of various word processing and spreadsheet software; coordinating procurement and contracting regulations, policy and procedures; annual work planning and analyzing funding requirements; preparing and submitting payment packets; serving as a timekeeper using an automated system; coordinating staff training; maintaining file systems; preparing and monitoring of personnel actions; meeting and communicating effectively with others. NOTE: Your resume must contain sufficient detail at this level of work, e.g., begin/end dates, hours worked per week, duties performed, etc. for each timeframe for consideration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no education substitution at these grade levels for this position.

Contacts

• Address
• Name: Human Resources Staffing Division
• Email: [email protected]