The position performs duties to assist one Individual, and In some cases the subordinate staff of that Individual, by performing general office work auxiliary to the work of the organization. The position is the principal clerical or administrative support position in the office, operating independently of any other such position in the office.

Duties

Assists in preparation of justification or personnel actions, timekeeper, training coordinator, procurement of office materials, travel, special meeting presentation preparation, assist with travel orders/vouchers, and property accountability. Receives telephone calls and visitors, discretely screening nature of call in order to determine those that should be referred to the supervisor or can be diverted to other contacts. Receives telephone calls and visitors, discreetly screening nature of cell to determine those that should be referred to the supervisor or can be diverted to other contacts. Utilizes office automation systems to use several types of software for various office needs. Processing procedures and function keys for performing a substantial range of functions within each software type. Receives and reviews all incoming mail and determines whether appropriate to call to attention of supervisor, to direct to branches, or to handle personally by presenting response in final form. Work Schedule: 8:00am to 4:30pm Mon - Fr Position Description/PD#: Secretary (Office Automation)/PD043250 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/03/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience, skills, and ability to coordinate the work of the office with the work of other offices, and for recognizing the need for such coordination in various circumstances. Knowledge and experience of an extensive body of rules, procedures, or operations applied to clerical assignments, and knowledge of the organization and functions of the office in order to perform all of the procedural work of the office. Knowledge and experience of the work of the office sufficient to screen requests for information, personally provide authorized information from flies and records or advise on established and refer non­routine requests to the appropriate staff member. Knowledge and experience to carry out and coordinate, in a timely and effective manner, many different procedures, each of which might Involve numerous steps, such as all of those needed to obtain and monitor a full range of office support services such as printing, maintenance, and supply services. Knowledge of the procedures applicable to the control, authorization, securing, and justification of such services, request various types of personnel training actions or services. Experience in preparing a wide variety of recurring internal reports and documents from information obtained from the staff, files, and other sources. Knowledge and experience of correct grammar, spelling, punctuation, capillarization, and style, A qualified typist is required. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school(except Reporting Stenographer). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond. You will be rated on the following Competencies for this position: Attention to DetailClericalCustomer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work Is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform legwork. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: Brianna Howard
• Phone: 813-816-7155 X110371
• Email: [email protected]