The FRTIB is looking for a highly qualified and motivated individual to serve as an Administrative Specialist. This Job Opportunity Announcement (JOA) may be used to fill other Administrative Specialist, GS-0301-9/11 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience.

Duties

This vacancy is also being announced concurrently with vacancy announcement FRTIB-24-DE-60-1255604 under delegated examining procedures. NOTE: Applicants must apply separately for each announcement in order to be considered. The major duties of the position are: Requests, consolidates and performs quality control functions for materials for upcoming Board meetings. Develops, reviews and updates Board Meeting procedures and checklists as needed to ensure efficiency and effectiveness. Supports calendar maintenance as well as book travel for conferences, training of the Executive Director, Deputy Executive Director, and Internal Audit Director. Reviews and analyzes incoming inquiries, reports, and memoranda to recommend most appropriate routing and attention within the Agency and provide advice toward leveraging and coordination of resources for greatest effectiveness and efficiency. Helps plan, coordinate, execute events and meetings including board meetings, all hands meetings, and agency gatherings. Serves as Office liaison to Records Management Branch and provides guidance and support as needed to develop and update records schedules, file plans and procedures, identify documents to be archived or destroyed, and identify and provide documents required in response to audits. Serves as the Offices Government Purchase Card holder. Monitors and conducts periodic reviews of purchasing related data and documents ensuring compliance with Agency and Federal policies, regulations, and procedures Supports ED in drafting and editing of emails and presentations, ensuring professional and polished artifacts. Responds professionally and thoughtfully to inquiries and administrative problems brought to the office by members of the staff, other FRTIB organizations, or external organizations and individuals. Maintains correspondence databases and creates visual artifacts with Microsoft tools for senior management consumption. As a member of OED, communicates with the Board, and agency senior leadership and staff. Produces materials and communications with appropriate grammar, spelling and are complete, concise, and orderly.

Requirements

Qualifications

To qualify for: GS 9: Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS- 7, in the federal government. Specialized experience is defined as: One year of specialized experience, equivalent to the GS-7 level, that includes: applying analytical and evaluative methods in the performance of program and project management related duties, gathers, interprets and consolidates data for reporting and statistical analysis; and applies organizational awareness in executing duties that require inter-office collaboration. Or Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree. GS11: Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS-9, in the federal government. One year of specialized experience, equivalate to the GS-9 level, that includes: evaluating and analyzing programs and operations and making recommendations for improvement: applying data analyzing skills in the development of budget and/or financial related reports; and overseeing/managing the operations or administrative functions of an office. Or Ph.D or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree. *Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Specialized experience must meet 52 weeks equivalent to the next lower grade level. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Education

Foreign Education. If you are using education completed at foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in the interpretation of foreign education programs. Foreign education must be deemed equivalent to that gained at an accredited U.S. education program. For further information visit the U.S. Department of Education's website concerning foreign qualifications.

Contacts

• Address Office of the Executive Director 77 K Street NE Washington, DC 20002 US
• Name: HR Operations
• Phone: 202-942-1600
• Email: [email protected]