Serves as an Administrative Specialist for the Executive Office of the Commissioner (XOC) of the United States Section, International Boundary and Water Commission (USIBWC) providing confidential and time-sensitive services to the Commissioner and Executive Staff members, and managing the full scope of XOC administrative operations ensuring efficient and effective administrative services to policy-level officials.

Duties

Maintains the Commissioner's and Executive Staff's electronic calendars and schedules commitments. Makes travel and related arrangements for the Commissioner and Executive Staff. Receives and distributes incoming mail and assembles outgoing correspondence for completion. Serves as an XOC Meeting Planner, coordinating all aspects of meetings and briefings. Evaluates administrative services to recommend improving operations in the XOC. Controls and enters purchase requests into an automated system. Coordinates with contractors, vendors, and service providers. Reconciles budgetary information to monthly allocations received from the Budget Division.

Requirements

• You must be a U.S. Citizen or Naturalized U.S. Citizen.
• You must meet one or more criteria in the Area of Consideration section.
• You may be required to serve a one-year probationary period.
• You must obtain and maintain a favorable background Investigation.
• You must maintain Direct Deposit of your federal pay.
• You must complete and submit the required U.S. Office of Government Ethics Confidential Financial Disclosure Report within 30 days of your appointment, and annually thereafter.
• You must be able to lift and carry items weighing up to 15 pounds, such as paper and file folders; and occasional periods of bending, stooping, and reaching.
• Males born after 12-31-1959, must provide proof of registration or exemption from the Selective Service (see www.sss.gov).
• You must complete and successfully pass the DHS required E-Verify employment verification check.
• You must successfully complete a pre-employment drug test, and you will be subject to random or special drug testing thereafter.
• You must obtain and maintain a Secret Clearance.
• You must possess the ability to converse in Spanish sufficient to communicate with representatives of the Mexican government regarding protocols and meetings.
• You may be required to work overtime.
• You may be required to travel, with overnight stay, for official business up to 20% of the time.
• You will be required to receive initial Ethics Training within thirty (30) days of your appointment.
• You may be required to enter Mexico to carry out official agency business.

Qualifications

Qualifications must be met by 09/24/2024 Minimum Qualification Requirement: In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience. In addition to the minimum qualification requirement, you must also have one or more years of Specialized Experience: For GG-09: You must have one or more years of specialized experience, equivalent to at least the GS/GG-07 grade level or equivalent pay band in other pay systems in the Federal government or equivalent experience in the private or public sector, which provides you with the knowledge, skills, and abilities to perform the duties of this position. For GG-11: You must have one or more years of specialized experience, equivalent to at least the GS/GG-09 grade level or equivalent pay band in other pay systems in the Federal government or equivalent experience in the private or public sector, which provides you with the knowledge, skills, and abilities to perform the duties of this position. Examples of Specialized Experience: applying organizational and functional knowledge to perform a variety of high-level support assignments; applying knowledge of regulations and processes of federal human, financial, and physical resources management to identify office efficiencies; applying advanced knowledge of English grammar, spelling, punctuation, capitalization, and composition to compose various communications; knowledge of federal government purchase card policies, procedures, and regulations; skill in entering automated requisitions and purchase orders into a database system; operating email or similar systems to maintain an electronic calendar for office staff; composing and preparing travel arrangements; and speaking conversational Spanish sufficient to communicate with the Mexican government pertaining to agency mission (or regarding protocols and meetings). Special Factor(s). The following factor(s) are agency unique to use in its evaluation. A Selective Placement Factor (SPF) is a specific qualification an applicant must possess to successfully perform in a position. A Quality Ranking Factor (QRF) is a specific qualification an applicant may possess that would enhance performance in a position. This position has an SPF that applicants must possess to successfully perform in the position. SPF: Possess the ability to converse in Spanish sufficient to communicate with officials of the Mexican government regarding topics pertaining to the agency mission (or regarding protocols and meetings). For more information on these qualification standards, please visit the United States Office of Personnel Management's website: http://www.opm.gov/qualifications Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package will be rendered disqualified and you will no longer be considered for this position. Part-Time or Unpaid Experience: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone - no substitution of education for experience is permitted

Contacts

• Address United States Section, International Boundary and Water Commission 4191 N. Mesa Street El Paso, TX 79902 US
• Name: USIBWC HRO
• Email: [email protected]