This position is part of the Southwestern Indian Polytechnic Institute, Bureau of Indian Education. As a Secretary you will be responsible for performing clerical and administrative work in support of the Division of Acadedmic Affairs Education, Business and Human Services Department.

Duties

As a Secretary GS-0318-5, your typical work assignments may include the following under supervision: Serve as the initial contact and provides receptionist services for the Department. Provide administrative and clerical support to the Department, maintaining time and attendance records, preparing travel authorizations and procuring office supplies. Coordinate meetings and schedules conferences. Process incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Maintain office filing systems.

Requirements

• US CITIZENSHIP REQUIRED
• BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES
• APPOINTMENT MAY BE SUBJECT TO A 2 YR TRIAL OR 1 YR PROBATIONARY PERIOD
• SELECTIVE SERVICE REGISTRATION IS REQUIRED FOR MALES BORN AFTER 12/31/1959

Qualifications

Applicants must meet the qualification requirements contained in the OPM Standards. For this position, they are listed below. You must meet the following Minimum Qualifications requirements by the closing date of this announcement: SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. GS-05: One year of specialized experience that equipped me with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-04 level in the Federal service. Examples include: Providing information to supervisors, faculty, staff, and students by telephone, in written form, e-mail, or in person; making travel arrangements for supervisory and other employees in accordance with applicable travel regulations; maintaining logs to track information utilizing spreadsheets and tables; filing material and maintaining office filing system; handling incoming and outgoing correspondence and distributing to appropriate personnel or office; requisitioning office supplies; and entering data from various documents into a computer system. or 4 years education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. or Combination of experience and education described above, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. Only experience and education obtained by the closing date of this announcement will be considered. Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year (52 weeks) of service at the next lower grade level.

Education

This position does not have a positive education requirement at this grade level.

EDUCATION: If using education to meet the qualification requirement, transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, credit hours, major, and grade-point average or class ranking, degree and date awarded. All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education

Applicants are responsible for providing documentation that the educational requirements have been met. To qualify based on education you must submit a legible copy of your transcripts. Official transcripts are required upon selection if you qualified based on education.

Education must have been obtained from an accredited or pre-accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.

For further information on creditable education visit:
http://www.ed.gov/admins/finaid/accred/index.html
https://sites.ed.gov/international/recognition-of-foreign-qualifications/

Contacts

• Address Southwestern Indian Polytechnic Institute 9169 Coors Blvd. NW Albuquerque, NM 87120 US
• Name: Marsha Tanner
• Phone: 505-431-3574
• Email: [email protected]