The Administrative Officer position is located in Greater Los Angeles VA Healthcare System within PADRECC/Neurology Service. Incumbent works with the GLA PADRECC, a special program of the GLA Neurology Service, and a member of the national center of excellence program for Movement Disorders. Incumbent is responsible for the daily administrative and managerial activities taking place within the Service and accountable for consistency and managerial administrative operations.

Duties

Duties include but are not limited to: Develops and maintains a system to ensure that complaints and inquiries are appropriately received and resolved and that the sources of complaints of a recurring nature are investigated. Performs other related duties as assigned. Responsible for developing, implementing, maintaining, and providing strategic direction and program oversight of the PADRECC/Neurology Service. . Prepares drafts or portions of administrative policies and procedures. Participates in the development of strategic long-range planning. Ensures inquiries, correspondence and actions are addressed appropriately. Reviews and evaluates completed staff actions. Responsible for coordination, preparation and submission of all required administrative activities. Manages service level procurement and contracting for agreements. Prepares statement of work, checklist, communicates with all contractors, and maintains all contracting records for the service. Responsible for reconciliation and administering all Electronic Inventory Listing accounts. Analyzes and prepares business plans, budget submissions, manages fund control point usage, and personnel and space issues. Manages overall supply needs, services, and material requirements for Service. Assist in conducting inventory of Service equipment and property. Prepares recommendations to resolve property utilization issues and assures economical and efficient use of equipment and property. Work Schedule: Monday - Friday, 8am - 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD10765O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/26/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: skilled in fact-finding, data extraction and analytics for evaluation of clinical intervention and programs; and synthesize findings from analyses to generate reports for stakeholders to support executive-level decision-making for clinical operations. An expert in the delivery of health care and provides oversight, guidance, and mentoring to all other administrative staff within the service. You will be rated on the following Competencies for this position: Administration and ManagementBudget AdministrationStrategic Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. Work will involve some walking, bending, and lifting of light objects, as well as a good deal of work on a computer keyboard. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Greater Los Angeles Healthcare System 11301 Wilshire Boulevard Los Angeles, CA 90073 US
• Name: Marie Clay
• Phone: 216-201-0922
• Email: [email protected]