There are two (2) positions located in the Research Office at VA Minneapolis Healthcare - Minneapolis VA Medical Center in Minneapolis, MN. The Staff Assistant is responsible for providing a wide variety of administrative support functions to the Administrative Officer (OA) and Associate Chief of Staff (ACOS) for Research.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This is a term appointment not to exceed 11/30/2026. Term appointments are non-status, nonpermanent appointments of limited duration of more than 1 year, but not more than 4 years and are subject to a 1 year trial period. Should the need warrant, term appointments may be extended without further competition up to a maximum of the 4 year limitation. The appointment to a term position does not confer eligibility for promotion, reassignment, or transfer to other positions or the ability to be non-competitively converted to permanent employment. The primary purposes of this position (Staff Assistant) are to provide administrative, grant, and human resources management to the research organization and to facilitate communications and reporting for the organization in various areas. Major duties and responsibilities include but not limited to: Assisting the ACOS/R and the Research & Development (R&D) Committee in meeting the required RDC annual evaluations and quality assurance reviews Providing technical direction and consultation for all VA Research proposals submitted by investigators Preparing or supervising preparation of support documentation, letters of transmittal and endorsement, investigator biographies, budget justifications etc. Supervising personnel management functions including recruitments, appointments, extensions, resignations, and terminations Advising employees and supervisors on personnel issues such as scheduling, leave administration, overtime, mandatory training, credentialing requirements for new employees etc. Advising supervisors on criteria for special contributions and performance awards and supervising the performance appraisal process Ensuring administrative support work is performed, developing processes for work performed, and ensuring work is carried out accurately and timely Responsible for the layout, organization and production of complex reports that are sent to other VA Services and VHA Working closely with departments from the University of Minnesota, the Veterinary Medical Unit, Research budget personnel, and the Investigators/study personnel to initiate new sale agreements and exercise options for continuing sale agreements Working with VA investigators and Contracting to initiate new VA contracts for services needed to further their research Responsible for the layout of Research Service annual and periodic report process Developing and implementing procedures to ensure that pending publications and presentations are reported to VA R&D Communications Serving as Research Service Automated Data Processing Application Coordinator (ADPAC) and primary contact with Information Resources Management (IRM) Service Designing and maintaining computer forms/templates and databases in Excel Training employees on the use of the copier, fax, and other common service equipment and calls for repair Maintaining research key account, technical files, distribution lists, manuals and records for the Research Service Performing other related duties as assigned Work Schedule: Monday to Friday; 08:00 a.m. to 04:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Telework (Ad-Hoc): VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Requirements

Qualifications

Minimum Requirement: The following are minimum requirements for appointment as a Staff Assistant in the Veterans Health Administration (VHA), which all applicants must met. Specialized Experience (GS-09): You must have one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (i.e., GS-07) in the normal line of progression for the occupation in the organization. Qualifying examples of specialized experience would typically include but are not limited to: performing timekeeping, scheduling and purchasing duties adhering to policy and without errors; designing and maintaining computer forms, templates, and databases; and utilizing communication skills for development and maintaining professional relationships with internal and external customers. (CLEAR DETAILS OF EXPERIENCE REQUIRED: Your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week.) OR, Education (GS-09): Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. NOTE: One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) OR, Combination (GS-09): Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education as described above. Only graduate education in excess of the amount required for the next lower grade level (i.e., 18 semester hours) may be used to qualify applicants for positions at grades GS-9. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) You will be rated on the following Competencies as part of the assessment questionnaire for this position: CommunicationCustomer Service (Clerical/Technical)Organizational AwarenessOrganizational Stewardship IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary and requires long periods of concentrated mental effort although interruptions will always occur. This requires the ability to mentally keep on track with an effort which breaking to address a request. Some lifting and carrying of light items such as records and files is necessary. The incumbent uses a computer and standard office equipment to complete tasks. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Minneapolis ORD VISN 23 One Veterans Drive Minneapolis, MN 55417 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]