The purpose of this position is to provide administrative support to Surgical Care Service Line leaders and staff. The position is physically located in the Surgical Administrative office suite adjacent to the offices of the Service Line Director, Administrative Officer, Program Specialist, and Surgical Nurse.

Duties

Duties include, but are not limited to the following activities: Processes residents/students (incoming/outgoing). Initiates Focused Professional Performance Evaluation (FPPE) and Ongoing Professional Performance Evaluations (OPPE) for service line HSS and Chief of Surgery. Serves as timekeeper for the service line employees. Back-up timekeeper for audiology, nursing, CBOC staff and dental. Tracks, routes all documents regarding travel, trainings, continuing medical education and authorized absent requests. Serves as a surgical service SharePoint site owner. Serves as service line TMS Administrator. Assists service line leadership with maintaining compliance with mandated human resources policies by coordinating the recruitment process with credentialing and human resources management, from initiation of request through selection candidate (25 Service Line action steps). Notifies appropriate staff when policies are due. Assisting with the updates, routing Assists in the coordination of setting up, closing and changing clinic schedules for the service line providers per DSS regulations policy for concurrence to other service lines that the policy effects. Coordination of the service line equipment requisition process, working with service line employees to obtain required information, submitting requests in required format, tracking acquisition once requests are approved and alerting service line leadership and/or logistics when delays occur. Assist service line leaders in preparation for monthly meetings outside the service line (ECOMS, OMS, Peer Review committee, etc.). Functions in one of the official capacities required for each financial transaction.(Requesting, Approving, Certifying official) Work Schedule: Monday - Friday 7:00AM-3:30PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for AD HOC telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (OA)/PD302820 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Critical Skills Incentive (CSI): Not Authorized Financial Disclosure Report: Not Required Bargaining Unit: Yes, AFGE/1272 The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/14/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to the next lower grade level (GS-6) in Federal Service, that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the Program Support Assistant position, and that is typically in or related to the work of this position. Specialized experience includes: providing administrative and technical support for the management of various programs; maintaining databases and utilizing various software programs; scheduling appointments and typing a variety of correspondence. This experience must be detailed in your resume to receive credit. You will be rated on the following Competencies for this position: ClericalCommunicationsComputer SkillsManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA Central Iowa Health Care System 3600 30th St Des Moines, IA 50310 US
• Name: Kelsey Charley-Germain
• Phone: 651-405-5689
• Email: [email protected]