This positions functions as Administrative Officer (AO) for the VISN 22 Consolidated Human Resources (HR) Strategic Business Unit (SBU), located in the medical center, and is responsible for the coordination and monitoring of all VISN 22 Consolidated HR SBU administrative programs. The AO applies analytical and evaluative skills; along with, specialized principles and practices of management to advise, collaborate, and carry out assigned responsibilities of the position.

Duties

Major duties include, but are not limited to the following: Participate in the planning for budgeting needs and financial management for VISN 22 HR Consolidation SBU. Provides oversight of all Purchase Card holder activities to maintain compliance with related policies. Oversees and facilitates the administrative management for the VISN 22 Consolidated HR SBU. Designs and implements policies, and procedures to manage administrative and Personnel related functions. Maintaining all current documents necessary to meet the requirements of external reviews for the VA. Establishes internal management control procedures to ensure adequate control in terms of deadlines, progress reports, and directives and uses own initiative in developing procedures which will increase the general flow of information and overcome bottlenecks in the administrative process. Perform quality management activities, which are designed to improve quality of transaction procession, customer service activities or other procedures. Oversees the management of time and attendance. Establishes a tracking system for VISN 22 HR Consolidation SBU Medical Center Memorandums. Reviews, interprets and provides recommendations for the revision of regulatory guidelines, policies and standing operating procedures pertinent to personnel administration and all Activity operations. Provides professional and clerical advice, support and assistance to all customers with a view to accomplish the mission of VISN 22 HR Consolidation SSBP and the Medical Center. Aid in the management of procurement for VISN 22 HR Consolidation SBU. Analyzes HR work processes and products to determine methods for evaluating customer satisfaction; designs surveys, questionnaires, or other products for obtaining customer feedback from supervisors, employees, and the general public who come in contact with HR staff. Work Schedule: Monday to Friday, 8:00am to 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD12944 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/19/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of management and organizational techniques used to plan and perform analyses of issues or problems of procedural or factual nature. Knowledge of budget formulation principles, practices and methods. Knowledge of contracting, procurement, clinical and administrative oversight processes. Knowledge of administrative, management, and financial analysis techniques. Analyzing and resolving problems of a procedural or factual nature. Knowledge of data collection and record maintenance processes. Skill in preparing project papers, custom and standing reports. Ability to communicate effectively, both orally and in writing.. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. (Note: You must submit copies of your transcripts with the degree and confer date for your education to be considered.). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond You must possess equivalent combinations of successfully completed graduate level education (in excess of one full year of graduate level education) and specialized experience to meet the total experience requirements. You will be rated on the following Competencies for this position: Administration and ManagementContracting/ProcurementFinancial ManagementPersonnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary in nature. There are occasions when the incumbent will be required to walk to different areas of the facility in the course of performing their duties. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VHA VISN 22 Human Resources 300 OCEANGATE SUITE 700 LONG BEACH, CA 90802 US
• Name: Gursimran Kaur
• Phone: (650) 586-8120
• Email: [email protected]