This position serves as an Administrative Support Assistant in the Oregon State Office, Medford District, in Medford, Hines, or Prineville, Oregon. Duties will be developmental in nature when filled below the full performance level. Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor.

Duties

The Administrative Support Assistant performs a full range of administrative support functions, as well as standardized and non-standardized clerical assignments. This position works independently and is primary point of contact for assigned technical duties to include correspondence, organization, record maintenance, financial accounting, tracking, and database management. The incumbent is responsible for resolving technical issues independently. Other areas of administrative support may include mailing, public contact, contract preparation support, and general office support.

Requirements

• U.S. Citizenship required.
• May be required to complete background investigation.
• Meet Selective Service Registration Act requirement for males.
• Must provide resume and supporting documents (See required documents) prior to the closing date of this announcement.
• You cannot hold an active real estate license, nor can you have an interest or hold stocks in firms with interest in Federal Lands.
• If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period.
• Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
• Status applicants must meet time-in-grade requirements.
• You may be required to occasionally travel overnight away from home. You must be eligible to obtain a government charge card for travel purposes.
• Please follow all instructions carefully; errors or omissions may affect your rating.

Qualifications

In order to qualify, you must meet the experience and/or education requirements described below. Your resume must clearly describe your relevant experience. If qualifying based on education, a copy of your unofficial transcripts must be provided with your application. MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying. Specialized Experience for GS-05: Have one (1) full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained either in the private or public sectors) performing at least 2 of the following: (1) Processing recurring or standardized transactions in an automated system; (2) Maintaining documents and files; and (3) Providing assistance on procedural matters. OR Education for GS-05: Have successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. Note: This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. You must submit transcripts. OR Combination of Education/Experience for GS-05: Have successfully completed education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement AND have experience as defined in the Specialized Experience statement above. Note: One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. Add the percentages of your creditable education/experience together. The total must equal at least 100 percent to qualify. You must submit transcripts. Specialized Experience for GS-06: Have one (1) full year of specialized experience comparable in scope and responsibility to the GS-05 grade level in the Federal service (obtained either in the private or public sectors) performing at least 3 of the following: (1) Procuring and distributing supplies, services, and equipment; (2) Utilizing computer programs to input, maintain and retrieve information from automated applications/data systems including travel authorizations and vouchers, and/or time/attendance records; (3) Maintaining filing systems to provide assistance in researching and locating files; and (4) Consolidating information into summaries and/or reports, charts, graphs, or other documents. Specialized Experience for GS-07: Have one (1) full year of specialized experience comparable in scope and responsibility to the GS-06 grade level in the Federal service (obtained either in the private or public sectors) performing at least 4 of the following: (1) Assisting with budget development for multiple accounts with various sub-activities and/or funding sources; (2) Monitoring and tracking obligations and expenditures throughout a budget execution phase; (3) Procuring and distributing supplies, services, and equipment; (4) Utilizing computer programs to input, maintain and retrieve information from automated applications/data systems including travel authorizations and vouchers, and/or time/attendance records; and (5) Reviewing data to consolidate information into summaries and/or reports, charts, graphs, or other documents. TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-5 is required to meet the time-in-grade requirements for the GS-6 level; and one year at the GS-6 is required to meet the time-in-grade requirements for the GS-7 level. (You must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted). Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies". A review of your resume and supporting documentation will be made and compared against your responses to the Occupational Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Occupational Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you may lose consideration for this position. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessments required for this position.

Education

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Contacts

• Address BLM Oregon State Office BLM Oregon State Office, OR-953 1220 SW Third Portland, OR 97204 US
• Name: San Antonio Services Branch
• Phone: 816-541-8101
• Email: [email protected]