This developmental position is in the Facilities Management Services (FMS), at the VA Southern Oregon Rehabilitation Center and Clinics (SORCC), White City, Oregon and assists the Administrative Officer with the short- and long-range program planning, analysis, procedures, and technical functions associated with all phases of the budgetary process for FMS.

Duties

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-07, however a selection can be made at any of the following grade levels: GS-06, OR GS-07. At the GS-06 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-07. Major Duties: Initiates and prepares IFCAP procurement vehicles (2237s) to complete micro purchases through Supply Chain Management (SCM). Prepares complete purchase requests and requests for contract actions which include, but are not limited to: sole source justifications, specifications and detailed statements of work, special requirements, quotations, procurement vehicles, 6500.6 security checklist and all other items to submit complete contract packages to contracting. Incumbent acts as FMS Control Point Clerk for 30+ fund control points. Determines appropriate fund control points, cost center codes and subaccounts and obligates funding. Comprehends some standard accounting codes, classifications and terminology related to Financial Management System (FMS) control points and procedures. Prepares 1358 obligations for GSA vehicles, fuel, VA quarters rental reimbursements, TW worker pay and other miscellaneous obligations as necessary. Incumbent continually monitors and examines control point funding accounts, closes accounts, requests additional funding for accounts with Chiefs concurrence and prepares recurring budget forecasts and financial condition reports within FMS and recommends budget proposals to adequately meet program needs. Receives billing documents in hard copy and distributes appropriately to SCM for purchase orders. Completes certification on a timely basis. Validates and signs for supplies and services as received Reconciles accounts to reflect partial and undelivered orders; takes necessary action to obtain partial payment as warranted. Reconciles centralized computer obligation reports with IFCAP computerized control records Utilizes the capabilities of the computer system to extract information needed by management for budget development, cost and workload analysis. Builds complex spreadsheets for the purpose of budget tracking outside the IFCAP system for better tracking. Receives the information from the Project Section or Chief and inputs the 2237 into the system for approval. Submits contract packages in FORCE for both construction and regular service contracts. Monitors and administers annual maintenance and service contracts including gathering data and technical requirements from a responsible technical staff. Tracks in depth contract deadlines and submittal cut offs as to avoid any interruption of services. Works independently in contract tracking with only minor oversight of the Administrative Officer. Prepares detailed FORCE Action Requirement for purchase requests which include, but is not limited to: detailed specifications, statement of work, estimates, specific project consideration, patient privacy issues and procurement means (2237s). Verifies performance of services and coordinates vendor electronic invoicing and billing for certification for payment in the IPPS system, and the WAWF program for fuel billing invoice certification. Provides oversight for back up certifiers that may provide coverage when employee is unavailable. Incumbent works with users and NCO 20 Contracting Office directly to coordinate, clarify and resolve or recommend resolution of annual maintenance service contract issues, development of contract specifications, questions, and discrepancies with appropriate technical staff assistance. Assign work orders, timekeeping, oversee the key control program, government licensing program, pulling fleet reports and other fleet duties as assigned. Memos and other correspondence may also be assigned as needed. Coordinates with the Work Order Clerk to enter maintenance costs for equipment derived from vendor service contracts. Maintains official timesheets for all 96 FTEE by assisting official timekeeper tasks. Submits requests for overtime and for hazardous duty pay (asbestos). Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8:00am - 4:30pm, Monday to Friday Virtual: This is not a virtual position. Position Description/PD#: Budget And Financial Technician/PD905000 and PD905040 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not require

Requirements

Qualifications

To qualify for this position, applicants must meet the time-in-grade and specialized experience requirements within 30 days of the closing date of this announcement, 08/12/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-6: position you must have served 52 weeks at the GS-5 For a GS-7: position you must have served 52 weeks at the GS-6 The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: GS-6 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Draft, and prepare recurring and special reports, requests for purchases, and service contracts; Initiate obligations for GSA Vehicles; Prepare invoices, orders, and performance billing; Verifies certification of payment and initiates requisitions (2237) for services and supplies through Supply Chain. Note: Experience must be fully demonstrated and documented on your resume and must include job title, duties, month & year starting and ending dates and hours worked per week. GS-7 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Draft, and prepare recurring and special reports, requests for purchases, and service contracts; Initiate obligations for GSA Vehicles; Prepares invoices, orders, and performance billing; Verifies electronic certification of payment; Initiates requisitions (2237) for services and supplies through Supply Chain; Monitors and examines control point funding accounts; Monitors and maintains contracts; Verifies electronic invoicing and certification of payment; Extract information for budget development, cost, and workload analysis; Negotiate with vendors on price adjustments or item returns; Determining appropriate fund control points, cost center codes and subaccounts and obligating funding. Note: Experience must be fully demonstrated and documented on your resume and must include job title, duties, month & year starting and ending dates and hours worked per week. You will be rated on the following Competencies for this position: Contracting/ProcurementFinancial ManagementFinancial ManagementPrinciples of Finance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. The employee may sit comfortably to do the work. There may be some walking, standing, bending, carrying of light items such as papers books or small parts. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address White City VA Medical Center 8495 Crater Lake Highway White City, OR 97503 US
• Name: Emily E Hammond
• Phone: 208-422-1000 X4835
• Email: [email protected]