About the Position: The position is located in the Veterans Affairs Support Division. You will perform a variety of administrative and clerical duties in support of personnel management, preparation and control of correspondence , training, purchasing, records management, property management, contracting, card holder processing and administration, and travel and time and attendance within the Veterans Affairs Support Division.

Duties

Providing clerical and administrative support to office staff, the Administrative Officer, and other personnel within the division. Screening incoming visitors and telephone calls, providing answers to inquiries and referring questions/issues to appropriate persons. Submitting and preparing payroll and travel arrangements, including processing travel orders and vouchers. Performing record keeping and data entry. Performing record keeping and data entry. Prepare and edit correspondence, forms, plans, reports and other documents from rough drafts or oral instruction ensuring correct grammar, formatting, abbreviations, spelling and punctuation. Maintaining property accountability reports, spreadsheets, and inventories. Tracking various administrative related deadlines and tasks for an office utilizing automated computer systems. Serves as a clerical point of contact on matters that include but are not limited to time, travel, appointments, pay issues, on/off boarding employees, etc. Serve as the office timekeeper which includes inputting time and attendance, identifying payroll discrepancies, and reconciling timekeeping reports. Coordinating the purchase of office supplies and assisting with basic office procurement duties. Providing support on training matters involving requests for training, funding, course space availability, and training requirements.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled VeteransCurrent Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APostal Service/Peace Corps and Other Unique AuthoritiesPriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Minimum Qualifications GS-06: Specialized Experience: One year of specialized experience which includes 1.) entering payroll data into an automated system; 2.) preparing travel requests and/or reimbursement or similar type payment vouchers and billing invoices; 3.) inputting, tracking or gathering data/information from various automated and non-automated systems; 4.) maintaining and tracking office property inventory, and/or 5.) reviewing business correspondence for proper formatting, spelling, and grammar. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-5). Minimum Qualifications GS-07: Specialized Experience: One year of specialized experience which includes 1.) maintaining an executive calendar; 2.) coordinating and tracking training for an organizational unit; 2.) tracking and monitoring personnel actions to ensure timely submission and completion; 3.) preparing travel orders & travel vouchers 4.) preparing purchasing and budget documentation; and/or 5.) developing business correspondence in draft and final form. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-6). Minimum Qualifications GS-08: Specialized Experience: One year of specialized experience which includes 1. providing guidance to and advising organizational personnel on administrative matters such as travel, training, correspondence, timekeeping, employee benefits, property and supplies, and /or records management; 2.) training office personnel on the purchasing of supplies or services for an office using an authorized business purchase credit card 3.) preparing various administrative reports such as manpower, timekeeping, budget, travel, etc.; and 4.) providing training and guidance to personnel regarding standard organizational procedures. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-7). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. You will be evaluated on the basis of your level of competency in the following areas: Customer Service (Clerical/Technical)Manages and Organizes InformationOrganizational AwarenessTechnical Competence Time in Grade Requirement (GS-06): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-5). Time in Grade Requirement (GS-07): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-6). Time in Grade Requirement(GS-08): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-7).

Contacts

• Address RH-W2SJ01 USARMY ENGINEER DISTRICT-PORTLAND DO NOT MAIL Portland, OR 97208 US
• Name: Army Applicant Help Desk