Click on "Learn more about this agency" button below for IMPORTANT additional information. The primary purpose of this position is to manage the administrative programs and processes of the organization and serve as a liaison with personnel offices and key program managers; additionally trains personnel in all tasks of the position.

Duties

Manage execution of Publications and Forms Programs and all By-Law Programs; provides guidance and technical assistance to personnel regarding publications and forms preparation and processing procedures, information privacy, confidentiality, security, disclosure and sharing of information. Perform work regarding planning and organizing all administrative activities and processes for the organization; studies internal operating procedures, interprets instructions and recommends ways to resolve areas of concern with administrative processes. Manage, prepare and maintain documentation concerning the administrative orders program; act as point of contact and project manager for administrative actions concerning tours of duty to include logistical support and lodging. Monitor and direct the control of incoming and outgoing correspondence and serve as the resident subject matter expert for all mandated administrative support programs; ensure program compliance with regulations, laws, policies, and directives. Develop, establishes, update, and maintain office procedures and records/files of various types to ensure effective and efficient operation of the office; Integrate a variety of software to produce final products.

Requirements

• U.S. Citizenship Required
• Males must be registered for Selective Service, see Legal and Regulatory Guide
• Must obtain and maintain a secret security clearance
• Travel and relocation expenses will not be paid
• This position is subject to provisions of the DoD Priority Placement Program
• Incumbent may be required to work weekends during the unit training assembly (UTA) weekend.
• Incumbent may be required to fly in aircraft to perform temporary duty (TDY) assignments.
• Disclosure of Political Appointments is required
• Direct Deposit: All federal employees are required to have direct deposit.
• 120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
• Performs other related duties as assigned

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one year of specialized experience equivalent to the GS-06 level (or equivalent in other pay systems) in the federal service in which equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position. Specialized experience is experience which may have been gained while assisting in managing administrative processes, policies, and procedures, including office records and files, preparing correspondence, integrating a variety of types of software, word processing and printing equipment, time keeping, and collaborating with personnel offices to monitor and resolve personnel actions. OR EDUCATION: Successful completion of one full year of graduate education in a field related to the position being filled. NOTE: YOU MUST SUBMIT COPIES OF YOUR TRANSCRIPTS. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100 percent. To combine education and experience, determine the total qualifying experience as a percentage of the experience required for the grade level. Then determine the education as a percentage of the education required for the grade level. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify an applicant for that grade level. NOTE: YOU MUST SUBMIT A COPY OF YOUR TRANSCRIPT. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of common clerical practices and office routines. 2. Knowledge of format and clerical procedures to arrange a variety of material from different sources, and basic rules of grammar, spelling, capitalization, and punctuation, and of standard abbreviations. 3. Skill in integrating a variety of types of software to generate products for a single purpose. 4. Knowledge of personnel documentation and reporting procedures. 5. Ability to communicate effectively orally and in writing, using tact and courtesy. 6. Knowledge of administrative and personnel processes, civilian time keeping program, procedures, and instructions. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Contacts

• Address Westover ARB 100 Lloyd Street Westover ARB, MA 01022 US
• Name: Total Force Service Center
• Phone: 1-800-525-0102
• Email: [email protected]