This position is responsible for the successful performance of Engineering Services with regard to administrative management, budget, procurement, contract administration, communication and report preparations, access metrics, customer satisfaction, quality of services provided, and efficiency of service.

Duties

As the Administrative Officer, you will: Be responsible for maintaining, coordinating, and integrating a system of staff services designed to provide effective managerial control over service resource utilization Serve as principle advisor on all administrative management matters associated with Engineering Services programs and operations Responsible for maintaining productive relationships with services that support the mission, goals, and objectives of the Engineering Services, including Clinical Applications, Environmental Management, Fiscal, Health Information Management, Human Resources Management, Logistics Management, Office of Information & Technology, Police, Quality Management, & Safety Conduct and coordinate inter- and intra-service studies, audits, and analysis of Engineering Services, functional relationships, and internal administrative procedures Serves as approving official for supplies and services purchased Analyze and manage work order schedules to ensure VAPIHCS services are completed within guidelines Oversee and monitor Engineering Services' meeting workload and productivity measures Responsible for providing specialized data support and guidance for hospital strategic planning, performance management, and operations Identify and recommend ways of combining, eliminate, simplify, and improve procedures and processes Manage fund control points with various and complex requirements to include procurement, leases, and contracting timelines Manages budget formulation and execution for changing budget calls, reviewing guidelines and instructions; briefs staff of schedule and data requirements for budget data Collaborate with staff to plan, coordinate, implement and evaluate the ongoing effectiveness, specific to Patient Safety/Risk Management and Performance Improvement/Quality Management Analyze workload data to identify systemic problems and/or improvement opportunities Designs organization-wide operations improvement efforts Manage procurement and contracting: Preparing procurement requests, evaluate requests for quote, serve as Contracting Officer's Representative Work Schedule: Monday through Friday, 7:30am to 4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD01948-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/23/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below:GS-09: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade, GS-07; examples of specialized experience would typically include, but are not limited to: Comprehends the critical balance between the administrative and clinical functions in the health care delivery system; Responsible for planning, allocation of resources, and forecasting trends impacting needs for resources; Works with stakeholders to identify the service budget needs and negotiates with management to arrive at appropriate funding levels that make the most effective use of resources in accomplishing the service needs; Responsible for writing statement of work as required for contracts in accordance with the Federal Acquisition Regulations (FAR); Serves as the principal advisor on all administrative management matters associated with Engineering Services programs and operations; Participates in management discussions, decisions, and policy making, and provides program direction to both the engineering sections and administrative staff within Engineering Services; Formulates policies and scheduling procedures, ensuring compliance with VA regulations, statutes, and the standards and requirements of various internal and external review bodies (e.g., Office of Inspector General, The Joint Commission). NOTE: Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates AND hours worked per week. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D., if related to the position. (Transcripts Required) OR Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate level education beyond the first year in a degree directly related to the position in order to be creditable.(Transcripts Required) You will be rated on the following Competencies for this position: Administration and ManagementContracting/ProcurementCustomer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects such as files, books, and papers; some walking, standing, and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Spark M Matsunaga Department of Veterans Affairs Medical Center 459 Patterson Road Honolulu, HI 96819 US
• Name: Cathleen Tittnich
• Phone: 9098257084 X1973
• Email: [email protected]