This position is located within Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6), Western North Carolina VA Health Care System (WNCVAHCS), Charles George (Asheville) Veterans Affairs Medical Center (CGVAMC), Environmental Management Service (EMS), Fleet Section, Asheville, North Carolina.

Duties

The duties and responsibilities of the Fleet Manager includes, but is not limited to the following: Program Administration Operates fleet according to overall fleet management policies, previous training and procedures set by the Medical Center, VA, and General Services Administration (GSA) guidelines, and previous training and procedures established by higher organizational levels. Manages and operates a complex fleet of motor vehicles ranging from subcompact sedans and station wagons to heavy trucks and special-purpose vehicles to support activities and components of the programs within the agency. Incumbent serves as liaison to the Assistant Hospital Housekeeping Officer, EMS, and Business Managers of the Medical Center and remote sites providing guidance on fleet management requirements and supporting the completion of administrative activity to ensure appropriate consideration of requests. Work is reviewed in the form of utilization rates, vehicle downtime, cost, miles operated, trips completed, and handling of agency problems. Annual on-site inspections by the VISN Fleet Manager provide a spot evaluation as to the manager's performance in the areas of cost control and quality of service. Incumbent creates contacts with manufacturer representatives and top management officials of user and other agencies (car dealerships and DMV, etc.); commercial maintenance establishments and sources and commercial vehicle rental companies; management and administrative officials of GSA; and routine contacts with state and local governments, commissions, and other entities (DMV and State or local disaster training officials, etc.). Serves as approving official for purchase cards and vehicle fleet cards managed by staff, verifying and reconciling invoices and routing for next-level approval. Fleet Manager is responsible for overseeing the daily operation of the unit. Supervisory Duties The position functions as a "first level" supervisor over the Fleet Management Section - consisting of approximately two (2) Transportation Assistant positions, one (1) Equipment Facilities and Services Assistant, and one (1) Supply Technician. Fiscal Management of Fleet Manages and assesses the effectiveness of all financial aspects of fleet operations, operating funds, initiating commercial job orders, controlling vehicle operating and administrative inventory, and initiating processing of billings and adjustment to service. Analyzes overall fleet operations as to proper utilization and recommends changes to vehicle types and sizes. Maintenance & Service Contracts of Fleet Plans, directs, and administers the complete maintenance program for standard and a variety of special-purpose vehicles. Arranges for type and quantity of required vehicles. Administers contracts, ensuring adherence to all terms for Fleet. Enters into service agreements for maintenance, fuel, and related services with other Federal agencies when cost and other considerations indicate a benefit to the government will result. Performs other duties, as assigned. Work Schedule: M-F, 0730 - 4:00PM Telework: This position is NOT available for Telework Position Description/PD#: Supervisory Transportation Assistant (Fleet Manager)/PD044970 Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/25/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-8. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization. Examples of specialized experience for the Fleet Manager would typically include, but are not limited to: Experience managing and/or overseeing Fleet Management Operations, Prior Supervisory Experience overseeing work scheduling, Performing Time-Keeping Duties, Performance Management Duties, and Fiscal Management of Fleet Operations. You will be rated on the following Competencies for this position: Control of FundsCustomer Service (Clerical/Technical)Manages and Organizes InformationPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is sedentary; however, it also involves driving motor vehicles for short distances, walking, standing, bending, and carrying of items including books, files, forms, supplies, and parts. Travel is required for inspection of maintenance and repair work, accident investigation, and visiting customer agencies. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Charles George VA Medical Center 1100 Tunnel Road Asheville, NC 28805 US
• Name: John Westling
• Phone: 828-333-3451
• Email: [email protected]