This position is located within Commander Navy Region Mid-Atlantic, Fleet and Family Readiness Program, Morale, Welfare and Recreation (MWR) Department. The purpose of this position is to assist the site MWR Director with the oversight of the financial management; contract administration; budgeting and internal controls; maintenance of accounting records, preparation, analysis, and interpretation of statements; budget formulation/analysis, and management controls.

Duties

MAJOR DUTIES Financial Management:(70%)Assists in planning, organizing, and interpreting financial results for the integrated financial management for the site. Provides direction to the staff in administering the MIS integrated financial system consisting of budgeting, NAF accounting, Payroll, auditing, financial management reporting, and security of MWR funds. Interprets financial results, helps ensure effective controls of financial resources, reviews and evaluates procedures and business plans, and routinely briefs both customers and higher authority.Responsible for ensuring that the appropriated fund reimbursable to MWR non-appropriated funds is in accordance with BUPERSINST 3500.1 and other higher authority instructions (UFM funding practices).Provides operations and activity managers guidance and assistance in financial matters. Works closely with all levels of management to ensure budget goals and objectives. Assists MWR Director on financial advice and technical matters.Responsible for coordinating and preparation of annual budget submissions, special project requests, OPN & OMN equipment call items, unfunded justification requests, MWR grants, etc., for the continued operation of the site MWR program. Revises the original budget submittal in accordance with changes required by higher authority. Responsible for coordination, and preparation of audit report responses, explaining program deficiencies and disclosing problem areas of significant complexity. Works closely with individual responsible for audit and outside oversight both at the site level and the regional level.Presents briefings on plans, goals and achievements. Advises the MWR Director, Installation Commander and others on MWR administration, purchasing, contracting, accounting and financial stability.Administration Functions:(20%)Responsible for preparation and/or collection of personnel action requests and/or timekeeping documents from various activity managers. Ensures proper supporting documents (leave and overtime/compensatory time sheets) are attached and all appropriate signatures have been obtained prior to forwarding. Ensures time sheets for APF personnel are properly completed and forwarded to the appropriate department.Produces documents using a personal computer from handwritten or rough draft materials ensuring that the completed documents contain the proper format, content, grammar, spelling and punctuation, including memorandums, instructions, position descriptions, etc.Maintains electronic files of all finished products, and provides via email as directed. Provides limited guidance to program managers on administrative policies, procedures and practices and may represent the business office in administrative matters both within and outside the immediate office. 11007Serves as the site training/travel coordinator. Completes employee training forms and travel orders after a request for training has been approved. Maintains records of submitted and liquidated standard forms and ensures follow-up action.Files documents into an established system or creates new filing system as required. Maintains suspense file for pending items and initiates follow-up action when necessary. Establishes and maintains files for regional instructions, local standard operating procedures (SOP's) and other pertinent program guidance.Answers phone, routes calls and provides general patron and employee information. Routes incoming mail, reports and documents. Transfers documents between offices, and personally delivers time sensitive and other routine documents directly to the Central Accounting Office (CAO), Regional NAF Personnel Office or other navy facilities as necessary.Performs other related duties as assigned.

Requirements

• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.

Qualifications

Must have a minimum two-years supervisory experience. Must possess documented experience in the following areas: accounts receivable and payable, resale inventory and fixed assets inventory control including minor property, receipt control utilizing daily activity reports on revenues, daily financial summaries, general journal entries, preliminary P&L's, balance sheet preparation, and reconciliation of appropriate subsidiary ledgers on a monthly basis. Must have experience with computer software to include: spreadsheets, data entry, MS Office software (Excel, Word, PowerPoint and Access), and have a demonstrated proficiency with Word and Excel. Must possess excellent verbal and written communication skills, and have ability to deal with individuals on different levels, including high-ranking military members, local and national headquarters directors and staff. Extensive knowledge of nonappropriated fund internal control procedures, practices and methods and the authorized category expenses and their proper utilization towards the Uniform Funding Management (UFM) standards and practices is preferred. Ability to develop, apply and adjust complex financial plans and policies to attain installation objectives.

Education

A 4-year degree in Accounting, Business Management or other closely related field with one-year documented specialized experience is preferred, but may be substituted by a combination of education, training and three-years documented specialized experiences that sufficiently demonstrates a broad knowledge and ability to apply principles, methods and techniques of financial management which includes budgeting and financial management reporting

Contacts

• Address Kittery Maine Shipyard Goodrich Avenue Bldg H-10 Portsmouth, NH 03804 US
• Name: CNRMA NAF HRO
• Email: [email protected]