Serves as the principle Executive Assistant to the Deputy Network Director. Coordinates issues at both a VISN and local level that often have national implications. Performs analytical and evaluative work associated with line and/or program activities. Performs analytical and evaluative work associated with program activities.

Duties

Program Oversight Analyzes and/or researches problems, issues, or program requirements. Provides expert analysis and advice on complex program issues. Develops both long- and short-range policies and plans for the organization by coordinating the medical administration needs of the organization(s) to which accountable Researches and maintains valid data used to develop, evaluate, and modify organizational structure and systems to achieve program goals Identifies and collects necessary data including legislative and program data and interviews with senior management, program officials, employees and supervisors Formulate findings, conclusions, and recommendations and presents results in well-organized written and/or oral form Consults with health systems specialists within VISN 17 health care systems when evaluating, processing, and making recommendations for effective organizational changes Acts as a liaison or primary point of contact with communication to with persons and/or groups within and outside of the organization. Healthcare Systems Operations Evaluates, processes, or makes recommendations for effective organizational changes Plans and/or accomplishes special projects Leads, conducts or participates in complex management studies and reviews-particularly those with wide or significant effect upon agency's organizational structure, policy, processes, operations, fiscal control and economy and those where the boundaries of the studies may be broad Reviews and analyzes the data gathered and maintained in the VISN Data Warehouse Performs duties involving supervising/or staff administrative services but does not involve substantial line responsibility for establishing and implementing overall clinical policies and priorities His/her recommended alignment, types and numbers of positions will take into consideration budgetary realities and good managerial practices (Such as span of control, relationship among positions, present and anticipated workloads, flow of activities, new techniques, trends and other related matters). Work Schedule: 8:00am to 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Supervisory Health System Specialist (Executive Assistant to Deputy Network Director)/PD00786-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/24/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Health System Specialist GS-13 requires the Individual Occupational Requirement (IOR) be met. Individual Occupational Requirement Undergraduate and Graduate Education: Major study- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: missions, organizations, programs, and requirements of health care delivery systems; regulations and standards of various regulatory and credentialing groups; and government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. OR Special Provision for In-service Placement - Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; practical assignments providing an opportunity to apply health system administration skills and principles and oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: provides full and complete support to VISN 17 ELT members and serves as an advisor on matters related to both internal and external operations; assists with special complex assignments often of a highly sensitive and confidential nature and interacts with Medical Center management, VA Central Office officials, senior leaders, government agency officials, and others; Implements management and/or program support work such as program or office planning, evaluation of administrative programs or issues, training program administration, correspondence control, liaison, special projects, or board or committee related work; Leads, conducts or participates in complex management studies and reviews-particularly those with wide or significant effect upon agency's organizational structure, policy, processes, operations, fiscal control and economy and those where the boundaries of the studies may be broad. You will be rated on the following Competencies for this position: Administrative and Management Planning and Evaluating Project Planning Analysis and Problem Solving Clerical Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level. Educational substitution for meeting Individual Occupational Requirement (IOR) only.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application.

Contacts

• Address VISN 17 VA Heart of Texas Health Care Network 2301 East Lamar Blvd., Suite 650 Arlington, TX 76006 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]