The position works within the Office of Sterile Processing (OSP) located within the Office of the Assistant Under Secretary for Health (AUSH) for Patient Care Services (PCS), Veterans Health Administration (VHA), VHA Central Office (VACO), Washington, DC. The primary purpose of this position is to provide project management support to the OSP Instrument Tracking System (ITS) Project Management Office (PMO). This vacancy may be filled in Washington, DC or a location to be determined

Duties

This announcement will close on 07/22/2024. The first 50 applications received will receive first consideration. Applications that are submitted after the initial cut-off number has been reached will not receive consideration unless otherwise requested by management. Major duties include, but not limited to: Program/Project Management Serves as a senior advisor to management and executive leadership on developing and implementing strategic plans in support of achieving the program objectives. Consults with key managers and stakeholders to ensure that all implications are identified, weighed, and considered in study and discussion of effective and efficient resource use and distribution. Formulates, interprets, and communicates long-range goals, principles, policies, and objectives for delegated services and projects. Utilize established systems development and project management techniques for projects under the incumbent's area of responsibility. Developing, implementing, and evaluating project management plans using software applications (e.g. Microsoft Office Suite and SharePoint). Monitoring and managing incoming actions and requests from initial receipt to completion and closeout. Providing support to health care management officials by analyzing, evaluating, advising on and/or coordinating health care delivery systems and operations. Summarizes guidelines and regulations into understandable concepts and analyzes the short- and long-term impact of these changes on the organization unit. Program/Project Administration Reviews, analyzes, and interprets incoming requests, recommends appropriate action and/or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints and work priorities. Provides consultative advice for utilizing recommended resources based on program/project needs. Advises and consults with program/project staff concerning program/project needs, plans, and goals to ensure adoption and sustainment. Provides consultative and assistive oversight of the procurement and contracting for program projects. Works with the contracting officer to initiate and prepare contracts to secure adequate resources to facilitate program/project operations. Prepares and reviews purchase orders for supplies and non-expendable property such as equipment, to include personal computer hardware, software, and other specialized equipment deployed across the VA. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 8:30 AM - 5:00 PM (EST) Telework: Available (applicant is required on site 50% of work schedule per pay period) Remote: This is not a remote position. Virtual: The employee may work at a VA facility or other VA-leased space other than the facility that is hiring the employee) and is authorized for telework up to 50%. Position Description/PD#: Health System Specialist (Instrument Tracking System Project Manager)/PD35684A and PD35683A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/22/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Individual Occupational Requirements (IOR): The 0671 Occupational series has an IOR that must be met: Undergraduate and Graduate Education: Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR, Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to the IOR, candidates must also meet the following specialized experience for the grade level. GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Manages short- and long-range planning activities that include multi-year work plans. Plans, organizes, and oversees efforts and projects that are aimed at achieving and improving the quality, effectiveness, and timeliness of ITS and Electronic Health Record Modernization (EHRM) program objectives. Manages operational activities and data, including conducting analytical studies on operational processes, issue topics, or related projects. GS-13 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Advises leadership by analyzing, evaluating, advising on and/or coordinating projects, systems, and operations related to ITS and EHRM. Analyzes and evaluates the impact of objectives, operations, and resources on the testing and implementing new projects. Implements, manages and evaluates policies, plans, and internal operational system including tracking systems. Skill in reviewing, verifying, and analyzing data to identify problems and develop creative solutions. Preferred experience: Sterile processing Instrument Tracking System You will be rated on the following Competencies for this position: Administrative and Management Customer Service Information Management Oral Communication Planning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary in nature with no special physical demands. However, the work may involve site visits which may involve driving to and moving about work sites. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VSHO - Patient Care Services 2402 Wildwood Ave Suite 301 Sherwood, AR 72120 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]