This position is located in the Specialty and Acute Care Service Line, Medical Service at the VA Medical Center in Togus, Maine. In this position you will provide an array of administrative and project support to the Chief of Medicine, Assistant Chief of Medicine, Administrative Officer (AO), Emergency Department Director, and Supervisory Hospitalist.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The major duties and responsibilities include but are not limited to: Controls incoming and outgoing correspondence, reports, memoranda and other forms of written communication; Tracks correspondence for timely reply/action; Prepares and edits letters and reports and reviews correspondence for accuracy and completeness; Supervises and orients summer volunteers and/or students; Serves as a patient advocate for the service; Provides administrative support for Medical Service staff meetings and assists in preparation of meeting PowerPoint presentations; Prepares meeting agendas, prepares and distributes meeting notices, provides attendance sheets and arranges audiovisuals; Attends meetings, takes accurate minutes and follows-up on action items with appropriate staff members; Arranges for continuing medical education (CME) credits as applicable; Serves as timekeeper for staff, maintains leave calendar; Organizes and manages schedules and calendars; Maintains employee service records and files and provider privileges files; Collects, retrieves and displays data from computer systems; Takes telephone calls, receives visitors; Sorts and distributes mail; Arranges travel; Performs other related duties as assigned. Work Schedule: Full Time, Monday - Friday, 8:00am - 4:30pm - Telework is at the Supervisor's discretion. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Financial Disclosure Report: Not Required

Requirements

Qualifications

TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. AND Specialized Experience: Applicants must possess one (1) full year of specialized experience equivalent to the next lower grade level (GS-5) in Federal Service, that has provided you with the particular knowledge, skills, and abilities to perform successfully the duties of a Secretary (Office Automation). Specialized experience is secretarial or administrative assistant support work performing routine clerical and organizational tasks; preparing correspondence and other documents; using automated software applications such as Microsoft Office Suite (Word, Excel, and PowerPoint); answering the telephone and taking messages; scheduling appointments and updating calendars; handling incoming and outgoing correspondence; editing documents; and maintaining files and databases. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Attention to DetailCustomer ServiceInterpersonal Skills IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary with considerable computer and keyboard work. The work includes some walking, standing, bending, and carrying of light items such as files, papers and books. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Togus VA Medical Center 1 VA Center Augusta, ME 04330 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]