Located in the Office of Patient Care Services (PCS), functions as Executive Assistant to the Nurse Executive. Uses broad knowledge of administration, planning concepts and VA rules and regulations to formulate recommendations and complete tasks. Position requires knowledge in regard to Joint Commission and other external accreditation source regulations. Functions with only minimal direction from the Nurse Executive.

Duties

The incumbent functions as the primary liaison to multiple staff offices and serves as the conduit for information flow and management of assignments between such offices. Monitors and manages incoming actions and requests from initial receipt to completion and closeout. Analyzes the subject matter of incoming information for appropriate distribution to offices internal or external to the office. Receives and monitors completed actions or responses: analyzes responses for completeness and accuracy against known policies and procedures; and ensures action or inquiry is closed out with the inquirer or office. Conducts or participates in special information flow studies, analyses, presentations and briefings, as assigned. Conducts analytical studies on particular operational processes, issue topics, or related special projects. Studies and projects addressed are commonly so diverse and intense that they often require input and assistance from departmental or program offices. These studies require study planning, statistical measurement, data analysis, and report preparation and development. Communicates with responsible staff agency members to ensure completion of all requested actions and appropriately closes out all requests. Works closely with senior management and others in implementing and evaluating policies, plans, and internal operational systems such as correspondence management, information tracking among pertinent offices and stakeholders, and internal/external communication flows. Manages and coordinates of all online communication tools such as assigned intranet websites, internal share point website collection, and other related information tools in consultation with communication specialists. Work Schedule: Monday - Friday, 7:30am - 4:00pm. Telework: This position is authorized for telework, as determined by agency policy. Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD91133885

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: GS-13 grade level: One year of specialized experience (equivalent to the GS-12 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Direct, coordinate and/or oversee work; provide and ensure accurate information is provided to senior management officials Mastery of and skill in applying advanced qualitative and quantitative techniques in order to perform thorough management analysis of current and projected diagnostic service programs. Comprehensive knowledge of broad agency administrative practices such as correspondence control practices, office processes, regulations. and rules in keeping with senior management decision makers affecting the administration and delivery of healthcare services. Develops position papers and decision documents representing the position of the organization on a variety of complex and sensitive issues provided to senior management officials. You will be rated on the following Competencies for this position:Administration and ManagementInterpersonal SkillsPlanning and EvaluatingProblem SolvingTechnical Competence Promotion Potential: The selectee may be temporarily promoted NTE 1-year, and will be returned to a position for which qualified at the former grade level upon termination of the temporary promotion in the higher grade, whether or not the expected period is completed. NOTES: If you have served on another temporary promotion, you must have at least a 1-year break before you can be considered for another temporary promotion. HT38 and T38 employees cannot be temporary promoted into T5 positions. This action cannot occur because the VA Interchange Agreement requires conversion to Career or Career Conditional from HT38 or T38 positions. This is a temporary T5 promotion therefore it would require conversion to temporary T5, and this is not authorized under the VA Interchange Agreement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution for the GS-13 level.

Contacts

• Address Corporal Michael J Crescenz Department of Veterans Affairs Medical Center 3900 Woodland Avenue Philadelphia, PA 19104 US
• Name: Steven Holliday III
• Phone: 2158235800
• Email: [email protected]