This position is in the Research Office at the Fargo VA Health Care System. The incumbent performs a wide variety of administrative tasks associated with maintaining and supporting the work performed within the Research Service and the institution.

Duties

Major duties include: Serves as the primary point of contact for individuals entering the Research Office Develops/maintains computerized databases Sets appointments/schedules meetings Manages Department Calendar Provides clerical support Forms and records management Maintains and updates files, lists and manuals for the Department Serves as the Training Administrator-coordinating, scheduling training and maintaining training records Performs timekeeping duties Serves as primary purchase card holder for Research Service Provides procurement support Assists with physical inventories Sets up annual contracts and monitors performance Ensures VA Green Environmental Management System (GEMS) compliance In the performance of official duties, the incumbent has regular access to printed electronic files containing sensitive data which must be protected under provisions of the Privacy Act of 1974 and other applicable laws, federal regulations, VA statutes and policy, and VHA policy. Work Schedule: Monday - Friday, 7:30am to 4:00pm Telework: Ad-hoc may be authorized at Supervisors discretion Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD403440 Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Bargaining Unit: No The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing a variety of administrative functions such as handles correspondence, calls and visitors, develops and maintains computerized databases, tracking employee training, manages appointment calendar, and manages supplies. You will be rated on the following Competencies for this position: CommunicationComputer SkillsManages and Organizes InformationResearch Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. Physical Demands: The work is primarily sedentary and requires long periods of concentrated mental effort. Some lifting and carrying of light items such as records and files is necessary. Work Environment: Work is performed for the most part in a properly heated, lighted and ventilated office and involves everyday risks or discomforts which require normal safety precautions. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Fargo VA Medical Center 2101 Elm Street Fargo, ND 58102 US
• Name: Andrea McGuire
• Phone: 602-277-5551 X1738
• Email: [email protected]